Executive Assistant/ Project Officer

3 days ago

Manila, National Capital Region, Philippines Australian Trade and Investment Commission (Austrade) Full time ₱225,698 per year
  • Classification: Austrade Overseas Performance Level E (AOPL E)
  • Location: Manila, Philippines
  • Salary: Php225,698 y (FTE)

The Role
This position, located at the Austrade office, Australian Embassy in Manila, provides high level executive assistance to the Senior Trade and Investment Commissioner and manages projects, activities and initiatives that support the efficient management of the Post in compliance with the Austrade governance and security framework.

Duties include

  • Coordinate the STIC's office by providing strong operational support, including handling administrative tasks and identification of areas to proactively add value and enhance the operational effectiveness of Manila Post.
  • Provide executive support services such as managing and maintaining the STIC's schedules, appointments, and travel arrangements, receiving incoming calls, and monitoring e-mail correspondence; assist with the reconciliation of their corporate credit cards, and assist with organising travel arrangements.
  • Coordinate projects on behalf of the STIC including through online research and engagement with internal and external stakeholders.
  • Support the Business Development Team to deliver events and activities, including through liaison with service providers and other Australian Embassy agencies.
  • Participate in and support Post's marketing efforts including through co-ordinating weekly team meetings and ensuring follow up to actions are undertaken.
  • Actively apply Austrade business practices and maintain accuracy of information in all Austrade Business Systems to deliver accurate and timely reporting and effective relationship management.
  • Contribute to knowledge creation within Austrade, by adopting information practices, sharing knowledge and information and by embracing best practice and development opportunities.
  • Work collaboratively within the Austrade network to contribute to service delivery and achieve desired outcomes, while upholding the Australian Public Service (APS) Values, Employment Principles and Code of Conduct and Work Health & Safety (WHS) principles.

For more detailed information please view the Job Information Pack.

Eligibility
To be eligible for consideration and appointment you must have:

  • Work Authorisation - to be eligible for employment with Austrade in the Philippines, candidates must be legally authorised to live and work in the Philippines at the time of appointment.
  • Language - the successful candidate must be a highly motivated team member, fluent in written and spoken English and Tagalog.
  • Security Clearance - the successful applicant must be willing to complete an Entry Level Screening Pack and be confirmed as a suitable person to access Government resources prior to commencement in the role.

Closing date
Applications close at 11:30PM, Wednesday, 17 September 2025 (Philippines local time).
Only candidates who complete their application in Austrade's online recruitment system will be considered. Email applications cannot be accepted.

This is a locally-engaged position governed by Austrade's Overseas Engaged Employees terms and conditions of employment and Philippines labour law. Candidates must currently have the right to live and legally work i n the Philippines. Austrade will not be able to provide any sponsorship letter nor be involved in the work visa application process.

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