Procurement Specialist

Position Title: Procurement Specialist (Remote)

Location:
Remote - Philippines

Company:
Spye, LLC & Greenway Solar Services LLC & Donkey Label

Reports To:
COO

Position Type:
Full-Time

Schedule:
10:00 PM - 6:30 AM Philippine Time (to align with US Central Time Zone operations)

Salary:
PHP 60, ,000 monthly

Position Summary:

The Procurement & Warehouse Operations Manager leads and integrates all procurement, vendor management, and warehouse activities across Greenway Solar Services, Spye, LLC, and Donkey Label. This role ensures materials, equipment, and products flow seamlessly from supplier to warehouse to end user, covering solar and construction supplies, AV systems, and apparel/retail goods.

This position oversees procurement strategy, negotiates vendor contracts, manages a central warehouse divided into entity-specific spaces, and leads a team of Warehouse Assistants. The role is measured by clear KPIs in cost savings, vendor performance, warehouse efficiency, and inventory accuracy.

Key Responsibilities:

• Procurement Strategy & Execution

• Develop and execute procurement strategies that balance cost, quality, and delivery across all entities
• Standardize procurement policies and ensure compliance across systems (QuickBooks, , Shopify, HubSpot, DTools)
• Oversee long-term supplier agreements, ensuring consistent pricing, reliability, and quality

• Vendor & Supplier Leadership

• Lead negotiations for contracts, pricing, and service agreements
• Establish vendor performance scorecards and conduct quarterly reviews

• Warehouse Operations

• Coordinate with local Minneapolis-based warehouse team for all warehouse activities and operations
• Support warehouse processes including shipping, receiving, job staging, storage, dispatch, and inventory controls

• Inventory & Logistics Oversight

• Maintain 95%+ monthly inventory accuracy across entities
• Forecast material needs in coordination with project managers and sales teams
• Ensure on-time delivery to project sites and retail fulfillment
• Manage logistics for both domestic and international shipments, including apparel imports

• Financial & Reporting Accountability

• Ensure procurement spend stays within budget, with regular reporting to Finance
• Deliver monthly procurement/warehouse performance reports, including savings, vendor metrics, and inventory status
• Partner with Finance to reconcile procurement activities across QuickBooks and Shopify

Performance Expectations:

• Cost Savings:
  Annual cost savings goals achieved through vendor negotiations and procurement efficiency
• On-Time Delivery:
  ≥95% on time material and product deliveries to projects/customers
• Supplier Performance:
  Quarterly vendor scorecards showing ≥90% compliance with contract terms

Requirements:

• Bachelor's degree in supply chain management, Business Administration, or related field preferred
• 5+ years' experience in procurement and warehouse operations (construction, AV, or apparel industries preferred)
• Experience working with US-based companies
• Based in the Philippines
• Available to work 8:00 AM - 4:30 PM Central Time
• Reliable high-speed internet connection, professional home office setup, and own PC
• Proficiency in QuickBooks, , Shopify, HubSpot, D-Tools, and Microsoft Teams
• Strong negotiation, vendor management, and contract oversight skills
• Excellent organizational, communication, and analytical abilities

Competency:

• Strategic mindset with operational execution discipline
• Ability to manage multi-entity procurement needs under one centralized system
• Strong leadership presence, able to influence cross-functional teams
• Results-driven, KPI-oriented, with a track record of measurable achievements