Document Management Specialist

23 hours ago

Angeles City, Central Luzon, Philippines MVP Asia Pacific Inc. Full time ₱600,000 - ₱1,200,000 per year

MVP Asia Pacific Inc. is a leading outsourcing company located in the Clark Freeport Zone, Pampanga, Philippines. MVP was founded with the aim to be a bridge between highly skilled offshore professionals and small, medium, and large-sized enterprises. MVPs build rapport with clients to help them scale ridiculously fast.

Are you hungry for growth, passionate about learning, and looking for a fun working environment? We got you Join our growing team of MVPs

We are looking for top talents who can effectively deliver excellent support to our valued Clients.

We offer learning opportunities, career growth, and work-life balance.

Document Management Specialist (WFH, Mining Industry Exp)

Job Description:

  • Track and manage the storage of electronic maintenance manuals.
  • Track and manage the storage of electronic spare parts lists and related documentation.
  • Work downstream from the Vendor Data Management Specialist.
  • Receive completed manuals and technical documents from various sources.
  • Apply metadata, naming conventions, and quality checks.
  • Route documents for review/approval when required.
  • Upload final, quality-checked documents to the designated system.
  • Establish and maintain the project's document control system.
  • Manage electronic data within Configuration Document Management Systems (CDMS) and Computerised Maintenance Management Systems (CMMS).
  • Coordinate with the client on storage requirements, naming standards, and handover timelines.
  • Provide document support to relevant stakeholders within the organisation.
  • Train team members and support staff in document control processes and tools, as needed.

Qualifications:

  • Bachelor's Degree in Engineering, or any related field.
  • Proven experience in document control or records management.
  • Proficiency in using Configuration Document Management Systems (CDMS) and Computerised Maintenance Management Systems (CMMS).
  • Understanding of confidentiality protocols.
  • Ability to produce accurate, clear, and high-quality technical documentation.
  • Ability to identify and escalate potential risks or issues that may affect document quality, project scope, or timelines.
  • Ability to handle sensitive information with discretion and professionalism.
  • Ability to build and maintain positive working relationships within cross-functional teams.
  • Commitment to continuous improvement in documentation processes and operational efficiency.
  • Strong attention to detail.
  • Excellent written and verbal communication to ensure clarity in interactions with clients and internal teams.

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