Purchasing Officer

3 days ago

Taguig, National Capital Region, Philippines CloudEats Full time ₱250,000 - ₱500,000 per year


Job Purpose

Reporting directly to the Purchasing Manager, the Purchasing Officer under the Purchasing team shall handle the day-to-day purchasing activities for trade items, focusing on the coordination of orders with suppliers and the monitoring of deliveries and payments.

Main Duties

PO Issuance to Suppliers

  • Ensure timely and accurate conversion of Purchase Requests to Purchase Orders.
  • Sending of Purchase Orders to suppliers and ensuring confirmation of orders
  • Communicate any changes or adjustments in orders at least two days before to the affected suppliers.
  •  Ensure any concerns about supply are communicated to end-users on time
  • Responsible for reallocating orders to the alternative supplier/s if the main supplier is unable to deliver

Delivery Monitoring

  • Daily checking of plotted deliveries and ensuring all scheduled orders arrive on time
  • Coordination with suppliers on re-deliveries of delayed or missed deliveries

Payments Monitoring

  • Regular coordination with the Finance Team (Accounts Payable) on unpaid invoices to avoid disruptions in deliveries
  • Assist in requesting of Statement of Account from all suppliers for the clean-up of pending payables.
  • Coordinate issues on invoices/delivery reports to suppliers for timely payment processing

Database Maintenance

  • Updates purchasing masterlists, including the list of vendors, ingredients, prices, and payment terms
  • Files supplier accreditation requests for all new suppliers

Other duties and tasks as may be assigned.

Qualifications:

  • At least 1 - 2 years of end-to end Purchasing/Procurement experience, preferably in the F&B industry, with direct exposure to handling food categories.

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