IT Project Management Office

FIND YOUR 'BETTER' AT AIA

We don't simply believe in being 'The Best'. We believe in better - because there's no limit to how far 'better' can take us.

We believe in empowering every one of our people to find their 'better' - in the work they do, the career they build, the life they live and the difference they make. So that together we can support even more people - including our own - to live Healthier, Longer, Better Lives.

If you believe in better, we'd love to hear from you.

About the Role

The Project Management Office (PMO) Principal is responsible for overseeing the prioritization of requests, successful execution of projects and programs within the organization until their closure. This role ensures that project management standards, processes, and methodologies are consistently applied across all projects. The PMO Lead will provide leadership, guidance, and support to project managers and teams, ensuring alignment with organizational priorities, goals and objectives. The ideal candidate will have a strong background in project management, excellent leadership skills, and the ability to drive continuous improvement within the PMO.

PMO Leadership

Establish and maintain the PMO as a center of excellence for project management.

Develop and implement standardized project management methodologies, tools, and templates.

Ensure alignment of project objectives with organizational strategy and goals.

Project Governance

Define and enforce project governance frameworks, including project prioritization, approval, and resource allocation processes.

Monitor and report on project progress, risks, and issues to senior management.

Ensure compliance with organizational policies, standards, and regulatory requirements.

Request Prioritization and Project Initiation

Support the prioritization of project requests based on organizational strategy, resource availability, and business impact.

Support the project initiation process by reviewing project plans, budgets, and resource availability to ensure feasibility and alignment with organizational priorities.

Provide recommendations on project approval or deferral based on thorough analysis.

Resource Management

Oversee resource allocation and capacity planning to ensure optimal utilization of project resources.

Collaborate with department heads to identify and assign project managers and team members.

Performance Monitoring

Establish key performance indicators (KPIs) and metrics to measure project success and PMO effectiveness.

Conduct regular project reviews and audits to ensure adherence to timelines, budgets, and quality standards.

Provide actionable insights and recommendations to improve project delivery.

Stakeholder Management

Act as a primary point of contact for project-related communications and escalations.

Build and maintain strong relationships with stakeholders, including senior leadership, project sponsors, and team members.

Facilitate effective communication and collaboration across project teams and departments.

Training and Development

Identify training needs and develop programs to enhance project management capabilities across the organization.

Mentor and coach project managers and team members to improve their skills and performance.

Continuous Improvement

Drive continuous improvement initiatives within the PMO to enhance processes, tools, and methodologies.

Stay updated on industry trends and best practices in project management and incorporate them into the PMO framework.

Financial and Non Financial:

1. SDLC Compliance Review

   - Conduct weekly and monthly evaluations of Project Managers' adherence to established SDLC standards.

   - Identify areas of non-compliance and generate actionable recommendations to enhance compliance efforts.

2. Management Reporting

   - Prepare comprehensive management reports that summarize Project/Program/Portfolio status and SDLC compliance findings, highlighting strengths, weaknesses, and trends.

   - Ensure reports are professionally formatted and suitable for executive review.

3. Project Progress Report Review

   - Analyse weekly and monthly project progress reports submitted by Project Managers, ensuring clarity, accuracy, and alignment with SDLC and PAG standards.

   - Provide constructive feedback and instruction to Project Managers on enhancing their reporting practices.

4. CMMI Implementation Support

   - Assist in the implementation of CMMI practices across projects.

   - Prepare documentation and reports necessary for CMMI assessments, ensuring all processes are aligned with CMMI standards.

5. Training and Guidance and Process Documentation

 - Document and update relevant processes 

 - Collaborate with Project Managers to create a culture of compliance and continuous improvement.

   - Offer training sessions or workshops to improve understanding and application of SDLC processes, CMMI practices, PAG Standards and other PM best-practices.

Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives.

You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date.

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