Senior Finance and Accounting Specialist

About Penbrothers

Penbrothers is an HR & remote talent management partner and one of the fastest growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.

About the Client

Our client is a national commercial real estate investment services firm that specializes in maximizing value for clients through data-driven insights, technology-enabled platforms, and deep industry expertise. They focus on sectors such as self-storage, medical office, manufactured housing, and industrial properties.

With proprietary systems built to share actionable data across teams, they emphasize seamless collaboration, operational transparency, and a high standard of execution. Their advisory services include investment sales, valuation, development consulting, leaseback arrangements, tax strategies, and operational benchmarking. They are committed to helping clients monetize and preserve their real estate assets while delivering outcomes defined by integrity, performance, and long-term wealth creation.

About the Role

The Senior Finance and Accounting Specialist plays a key role in maintaining the company's financial health and operational efficiency. The role oversees end-to-end financial management—including accounting, budgeting, cash flow monitoring, and compliance—while also supporting executive operations and vendor relations. You'll ensure accurate reporting through QuickBooks Online, manage payroll and benefits administration, and deliver actionable insights that guide strategic decision-making. This is an ideal opportunity for a highly organized, detail-oriented professional who thrives in a dynamic environment and enjoys partnering closely with leadership to drive operational excellence and financial transparency.

Work hours: 9:00 pm to 6:00 am PHT (during first weeks of onboarding) | 3:00 pm to 12:00 am PHT official working schedule

Work set-up: Remote

What you'll do

• Report directly to our Co-Founder & CEO
• Manage and maintain QuickBooks Online, ensuring accurate financial records
• Prepare monthly financial statements (Balance Sheet, Profit & Loss, and Statement of Cash Flows) for executive review
• Prepare monthly budget-to-actual reconciliations by department
• Create quarterly presentations of financial reports and reconciliations for the C-suite
• Monitor and manage monthly cash flow, including credit line usage
• Oversee accounts receivable and accounts payable processes
• Directly manage vendor and creditor relationships, including renewals and contract negotiations
• Provide administrative support to the C-suite as needed
• Process payroll and commission payments accurately and on time
• Work with payroll and insurance providers to maintain state compliance for payroll taxes, workers' compensation, and unemployment insurance
• Manage company benefits plans, including 401(k) eligibility and contributions, as well as health plan administration
• Maintain annual state compliance for business licensing and Broker of Record requirements
• Coordinate with state and commercial agencies to ensure compliance for annual reports related to foreign establishments, disregarded entities, and registered agents
• Reconcile revenue and sales metrics between Salesforce and QuickBooks on a monthly basis

What You Bring

• 5–8 years of experience in accounting, finance, or business operations
• Proficiency in QuickBooks Online and a strong understanding of GAAP principles
• Proven ability to prepare financial statements and budget-to-actual reports
• Experience managing cash flow and vendor relationships
• Familiarity with payroll, benefits administration, and state compliance requirements
• Strong organizational skills and the ability to juggle multiple responsibilities in a fast- paced environment
• Excellent communication skills and comfort working directly with C-suite executives
• A mindset focused on continuous improvement, problem solving, and attention to detail

Don't meet every single requirement? At Penbrothers we are committed to building a diverse, inclusive, and authentic workplace, so if you're excited about this role but you don't feel 100% aligned with the qualifications, we encourage you to apply anyway. You may just be the right fit for this or other roles.

Hiring Process

We utilize AI tools to enhance our hiring efficiency and ensure a fair evaluation of all candidates. As a result, candidates who passed our initial evaluations should expect an AI Interviewer as a component of our recruitment process. This is supervised by Human Talent Acquisition Experts who will also engage with you throughout your application journey.

What You'll Get

At Penbrothers, we are obsessed with creating positive employee experiences. Here you'll find an environment that nurtures learning and provides opportunities for growth. You'll have the opportunity to make an impact on fast-growing startups and dynamic companies.

• Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience.
• Employee as our biggest asset: We are genuinely invested in our people's career and welfare.
• Global reach & local impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home.
• Powering global startups: We've created 1,400 Filipino jobs that empower global start-ups to focus on growth.