People & Culture Administrator

1 week ago

Taguig, National Capital Region, Philippines Canon Australia Full time

Essential duties

Accountable to the Shared Services Manager for the execution of duties which include the following:

Administration

  • Administration of HR Help Desk requests in an efficient and effective manner, delegating tasks effectively when required
  • Prepare and distribute general HR correspondences including anniversary letters, probationary letters, contract alterations and other HR letters in a timely manner
  • Maintain HR files and databases in relation to employment contracts and various HR letters/activity
  • Maintaining the Organizational structure and security of HR information systems
  • Processing of Criminal Police Checks
  • Set up new employee logins and maintenance of structure for both the Converga Learning Centre and Sonar6
  • Maintain the training database in Preceda including data entry of training history for all employees
  • Verification of all onboarding training requirements
  • Update and maintenance of internal contacts in conjunction with the IT Department
  • Own and drive the Rewards and Recognition Program
  • Produce monthly and ad hoc reports as required
  • Assist the HR team as required

Recruitment Task

  • Administration of HR Help Desk requests in an efficient and effective manner
  • Coordinate recruitment and selection in accordance with HR procedures including posting job advertisements, updating the intranet and website with new job ads and liaising with Managers
  • Administer and effectively manage all recruitment systems and avenues of the company making sure they are all updated
  • Process applications in line with sound recruitment practices and methods, including interviews and reference checks
  • Reinforce Converga recruitment policy and procedures with Converga Managers as related to Company vision and values and relevant legislation
  • Ensure all roles recruited have a current position description and follow up where none
  • Compliance with HR policies & procedures
  • Highlight areas of continuous improvement to both recruitment/HR processes and site issues as they arise
  • Produce monthly and ad hoc reports as required

Client

  • Establish and maintain relationships within client, suppliers, and Canon to deliver service excellence
  • Perform tasks to ensure highest level of client satisfaction is achieved

Reporting

  • Provide timely and accurate input into all reports

Other

  • Comply with Canon and client standards, policies, and codes of conduct
  • Responsible for adopting eco-friendly work practices and identifying opportunities for improving performance in environmental sustainability
  • Any other ad hoc tasks as and when required

Qualifications

  • Tertiary qualification
  • At least 1-2 years' experience in HR related field
  • Knowledge and exposure to a range of HR issues and practices especially in HR administration and Recruitment preferred
  • Knowledge of general HR practices

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