Procurement Excellence/Operations Coordinator II

Join a High-Performance Culture That Drives Innovation and Excellence

At Vertiv, we don't just hire talent—

we cultivate leaders who drive innovation and engage teams to push the limits of what's possible. As a global leader in critical digital infrastructure, we are scaling up to meet the demands of AI, data centers, and next-gen technology—and we need bold, high-performing individuals like YOU to take us to the next level.

Why Vertiv?

• High-Performance Culture: We empower you to think big, execute with excellence, and deliver impact. Our performance-driven mindset rewards those who challenge the status quo and drive meaningful change. Over 50 CEO Awards are given annually to recognize top talent moving the needle forward.
• Leadership Without Limits: Leadership at Vertiv goes beyond just titles—it's about accountability, trust, and ownership. Our leaders engage and drive with collaboration, innovation, and customer-centric thinking, setting the foundation for an action-focused culture.
• Limitless Growth & Learning: We believe in continuous development. Whether through rotational programs or high-impact projects, you'll have the opportunity to expand your expertise and grow your career.
• A Place for Everyone: Our commitment to Inclusion ensures that all employee's unique strengths and perspectives are valued. Your voice matters, your growth is prioritized, and your success is celebrated.

Position Summary:

The Coordinator 2, supporting Tariff Analysis in Procurement, is responsible for verifying vendor invoices by querying the DataServ and cross-checking the details against records in Smartsheet to ensure accuracy. He/She identifies any discrepancies and route the reviewed invoices to the appropriate Category Manager for approval or rejection. This role facilitates clear communication between procurement, finance, and category management, helping ensure that tariff-related charges are accurate and properly authorized, while maintaining thorough records for compliance and auditing purposes.

Job Responsibilities: 

• Invoice Query and Verification: Accessing and reviewing vendor invoices stored in DataServ, carefully checking the details for accuracy and completeness.
• Cross-Referencing Data: Comparing the invoice information recorded in the system against the corresponding data tracked in the Smartsheet tool to ensure consistency and correctness of tariff charges and related costs.
• Discrepancy Identification: Detecting any mismatches or discrepancies between the system and Smartsheet records, flagging issues for further investigation.
• Routing for Approval: Based on the review findings, forwarding the invoices along with supporting documentation and analysis to the appropriate Category Manager.
• Facilitating Decision Making: Enabling Category Managers to make informed decisions on whether to approve or reject the invoices by providing clear, accurate, and organized information.
• Supporting Communication: Acting as a liaison between procurement, finance, and category management to ensure a smooth and transparent invoice validation process.
• Maintaining Records: Keeping meticulous records of invoice reviews, decisions, and correspondence for audit and compliance purposes.
• Maintains and updates KPI dashboards, ensuring completeness, consistency, and timely delivery of performance metrics.
• Manages workload to meet deadlines, proactively tracks transaction status, and communicates risks to ensure continuity.

Job Qualifications: 

• Bachelor's Degree in any 4-year course preferably Engineering/Manufacturing/Supply Chain/Business related discipline
• Fresh graduates are welcome to apply, 1-3 years' experience is a plus
• Intermediate MS Excel knowledge
• Basic Knowledge in Smartsheet
• Basic MS Excel knowledge
• Basic MS PowerPoint knowledge
• Detail-oriented
• Quality mindset
• A team player with a positive attitude
• Strong written and communication skills
• Can work independently with minimal supervision
• Ability to participate in a team environment
• Ability to maintain a positive working relationship
• Ability to interpret a variety of instructions furnished in written or oral form
• Ability to work independently with minimal supervision
• Ability to manage and prioritize multiple tasks

Time Travel Needed: 

• None

The successful candidate will embrace Vertiv's Core Principals & Behaviors to help execute our Strategic Priorities. 
 

OUR CORE PRINCIPALS:  Safety.  Integrity. Respect.  Teamwork.  Diversity & Inclusion.

OUR STRATEGIC PRIORITIES

• Customer Focus
• Operational Excellence
• High-Performance Culture
• Innovation
• Financial Strength

OUR BEHAVIORS

• Own It
• Act With Urgency
• Foster a Customer-First Mindset
• Think Big and Execute
• Lead by Example
• Drive Continuous Improvement
• Learn and Seek Out Development
• Transparent and Open Communication