Administrative Assistant/Office Receptionist

4 days ago

Manila, National Capital Region, Philippines Happy Hoisters, Inc. Full time

Job Summary

The Admin Assistant/Receptionist serves as the first point of contact for visitors and callers, ensuring a professional and welcoming environment. This role supports the Administration Department in daily office operations, assists with basic data entry related to accounting, sales, and marketing, and contributes to efficient communication and coordination across departments.

Key Responsibilities

Front Desk and Communication

- Greet visitors, clients, and employees courteously and ensure they are assisted promptly.

- Answer and direct incoming calls to the appropriate departments or personnel.

- Manage the reception area to maintain a neat, organized, and professional appearance.

- Receive and distribute mail, parcels, and official documents efficiently.

Administrative Assistance

- Provide clerical and administrative support to the Administration Department.

- Prepare and organize office documents, correspondence, and reports as assigned.

- Maintain office supplies inventory and coordinate procurement requests.

- Assist in scheduling meetings, appointments, and conference room reservations.

Data Entry and Record Management

- Encode basic data related to accounting transactions (e.g., invoices, expense reports, petty cash logs).

- Input and update sales and marketing records (e.g., client inquiries, quotations, contact lists).

- Ensure accuracy and confidentiality of data and files.

- Support the monitoring and filing of administrative documents and records.

Coordination and Support

- Coordinate with other departments for document routing, requests, and follow-ups.

- Assist in preparing simple reports or summaries for management review.

- Provide general support during company activities, meetings, and events.

Core Competencies

- Professionalism and courtesy

- Accuracy and attention to detail

- Communication and teamwork

- Initiative and dependability

- Time management and prioritization

Job Type: Full-time

Pay: Php18, Php20,000.00 per month

Work Location: In person

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