Procurement Specialist

2 weeks ago

Manila, National Capital Region, Philippines Suy Sing Commercial Corporation Full time ₱900,000 - ₱1,200,000 per year

JOB RESPONSIBILITIES:

  1. Builds and Maintain Vendors Master List for Marketing Collaterals / Token

  2. Responsible for Vendor Accreditation (conducts due diligence and ensures completeness of necessary documents required by Accounting Dept )

  3. Responsible for the following deliverable

a. Raffle and Promo Items

i. CatPro

ii. Balik Skwela

iii. Christmas Basket

iv. Christmas Funalo

v. LG Raffle

b. Insurance Coordination

  1. Organized kick off meeting to every new project to get all necessary details to requesting dept

a. Promo period

b. Redemption Period

c. Promo / Raffle Mechanics

d. Delivery or redemption details

e. Payment terms

f. Returns (if there is any)

g. Warranty (aligning to Trade Practice)

  1. Prepares and route approval of Non-Disclosure Agreement with prospective vendor

  2. Make necessary presentation to vendor for all raffle / promo / token requirement of SSCC for the given time

  3. Prepare the canvass sheet on shared file to be viewed by stakeholders (Marketing Dept)

Indicate all necessary information on the file

  1. Negotiate and Recommends to whom items / services should be awarded

  2. Confirms with Marketing which PO to be use (Admin PO or Purchasing PO)

  3. Monitor delivery completion and PO receiving

  4. In charge of closing and cancellation of PO

  5. Responsible in tagging payment terms on the system

  6. Draft the Memorandum of Agreement / Service Level Agreement for Suy Sing and prospective vendor

  7. Submit MOA / SLA for final negotiation of Procurement Manager and review of Legal

  8. Once approved notarized the said document and distribute copies to Accounting Dept/ Admin Dept / Third Party Vendor /

  9. Turnover to requesting department

  10. Resolve any gap between MOA / SLA versus actual service provided

  11. Introduces services and innovative products that will benefit the company

  12. Monitor vendor MOA and SLA are met

  13. Monitors new or probationary service provider.

  14. Safekeep Hard and soft copy MOA / SLA

  15. Monitor and ensure procurement lead time are met

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