Executive Virtual Assistant

3 days ago

Philippines Open Look Business Solutions Full time

Hiring: Executive Virtual Assistant

MUST BE A FILIPINO RESIDING IN THE PHILIPPINES.

Location: REMOTE-WFH Cebu City, Cebu, Philippines

Schedule: Full-time, Amenable to work in US-Time zones

Start Date: Immediate

Why Join us?

-100% Work-from-Home Setup

-Employment Regularization After 6 Months

-PH Government Mandated Benefits (SSS, Pag-IBIG, PhilHealth)

-13th Month Pay

-HMO Life and Health Coverage

-20% Night Premium Pay

-Paid Sick and Vacation Leaves

About our Company:

At Open Look Business Solutions Inc Outsourcing, we believe that great teams build great businesses. Guided by our core valuesPositivity, Integrity, Tenacity, Dependability, and Belief we are committed to helping our clients grow while creating rewarding careers for our people.

Position Overview:

We are seeking a skilled and professional Executive Virtual Assistant to support our executive leadership team. This role involves managing administrative tasks, preparing high-quality presentation materials, and serving as a point of contact for clients and stakeholders. The ideal candidate will have excellent organizational and communication skills, a proactive mindset, and the ability to handle sensitive information with discretion.

Key Responsibilities

Administrative and Scheduling Support

  • Manage the executive's calendar, scheduling meetings, appointments, and travel arrangements.
  • Handle correspondence, including drafting emails, memos, and other communications on behalf of the executive.
  • Maintain organized records and ensure timely follow-ups on tasks and deadlines.

Presentation Preparation

  • Create, edit, and format professional presentations and reports for internal and external meetings.
  • Conduct research, gather data, and ensure accuracy and alignment with organizational branding.
  • Collaborate with internal teams to obtain necessary content for presentation materials.

Client Interaction

  • Serve as a liaison between the executive and clients and partners.
  • Professionally represent the executive during client-facing interactions during virtual meetings.
  • Facilitate communication and ensure prompt resolution of client inquiries and concerns.

Event and Meeting Coordination

  • Assist in planning and coordinating meetings, events, and client engagements.
  • Prepare agendas, meeting notes, and action items as required.
  • Ensure the smooth execution of presentations and client meetings.

Qualifications

  • Bachelors degree or equivalent experience in business administration or a related field.
  • Proven experience as an Executive Assistant or in a similar role.
  • Experience in preparing client-facing presentations or materials.
  • Familiarity with project management tools and processes.
  • Strong attention to detail and problem-solving abilities.

Job Types: Full-time, Permanent

Pay: From Php42,500.00 per month

Benefits:

  • Paid training
  • Pay raise
  • Work from home

Work Location: Remote

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