Documentation Staff
7 days ago
Job Description:
- Prepare and maintain transport and vehicle movement documents (trip tickets, gate passes, delivery receipts, fuel logs, etc.)
- Track and record vehicle usage, driver assignments, mileage reports, and maintenance schedules
- Maintain inventory records for tools, spare parts, and automotive supplies
- Log incoming and outgoing deliveries including shipment schedules and receiving reports
- Ensure proper filing, storage, and security of documents (manual and electronic)
- Assist in preparing daily, weekly, and monthly logistics/motorpool reports
- Coordinate with drivers, mechanics, suppliers, and warehouse teams for document processing
- Monitor compliance with company logistics procedures and policies
- Support fuel issuance tracking and documentation for vehicles and equipment
- Assist in updating fleet management systems or spreadsheets
- Ensure accuracy in all records and promptly correct discrepancies
- Provide administrative support to logistics and motorpool management
Qualifications:
- Graduate of any business course.
- At least 1–3 years of experience in logistics, motorpool, or transport administration
- Organize and dependable.
- Proficient in MS Office (Excel, Word, Outlook)
- Willing to start ASAP.
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