Executive Assistant

2 hours ago

Taytay, Calabarzon, Philippines Ventas Call Center Full time ₱30,000 - ₱60,000 per year

We are seeking a dedicated and detail-oriented Executive Assistant & Operations Coordinator to support their growing business operations. This role is pivotal in ensuring smooth day-to-day coordination — managing communications, terminal schedules, and operational reporting.

Key Responsibilities

1. Executive Support

  • Manage and organize email communication.
  • Prioritize and respond to time-sensitive inquiries in a professional and timely manner.
  • Maintain confidentiality and exercise discretion with sensitive information.
  • Schedule meetings, coordinate calendars, and send reminders as needed.

2. Operations Coordination

  • Oversee terminal scheduling and ensure all operational timelines are met.
  • Prepare and distribute daily operational reports and performance summaries.
  • Maintain accurate records of schedules, communications, and workflow updates.
  • Coordinate with drivers, dispatchers, and internal team members to ensure efficient logistics flow.
  • Assist with operational documentation, process tracking, and administrative compliance.

3. Communication & Collaboration

  • Serve as a reliable point of contact between their team.
  • Communicate clearly and professionally across all channels (email, chat, and calls).
  • Support internal coordination and follow up on pending action items.

4. Continuous Improvement

  • Proactively identify inefficiencies and suggest process improvements.
  • Help establish standard operating procedures (SOPs) for recurring tasks.

Qualifications

  • Proven experience as an Executive Assistant, Operations Coordinator, or Administrative VA (preferably in logistics, dispatch, or related industries).
  • Excellent command of written and spoken English.
  • Strong organizational and time management skills with exceptional attention to detail.
  • Proficient in using productivity tools (Google Workspace, MS Office, project management or scheduling platforms).
  • Able to work independently with minimal supervision.
  • Strong sense of accountability and discretion.

Desired DISC Profile

  • High C (Conscientious): Precise, structured, and detail-focused
  • Moderate I (Influence): Clear communicator, personable but professional
  • Balanced S (Steady): Calm and dependable under pressure
  • Low D (Dominance): Cooperative and adaptable to leadership direction

  • executive driver

    2 hours ago

    Taytay, Calabarzon, Philippines Toyota Taytay, Rizal Inc. Full time ₱300,000 - ₱500,000 per year

    Duties and Responsibilities:Safely transport executives to and from various locations, ensuring punctuality and adherence to schedules.Maintain the cleanliness and operational readiness of the vehicle.Assist executives with loading and unloading their belongings.Plan routes to destination and manage time effectively.Ensure privacy and confidentiality of all...

  • Marketing Assistant

    1 week ago

    Taytay, Calabarzon, Philippines Wonder FSM Marketing Corporation Full time ₱250,000 - ₱500,000 per year

    About the RoleThe Marketing Assistant will support the marketing team in executing day-to-day campaigns, managing content schedules, assisting in client projects, and ensuring smooth coordination between creative, operations, and sales teams.This role is ideal for someone who is organized, proactive, creative, and eager to learn the full scope of digital...

  • Asst. Head Cook

    4 hours ago

    Taytay, Calabarzon, Philippines Risla Collection Inc. Full time ₱250,000 - ₱500,000 per year

    Support the Head Cook / Executive Chef in overseeing daily kitchen operations to ensure high quality food preparation, cooking and presentation.Assist in supervising kitchen staff, coordinating workflow and maintaining food safety and sanitation standards.Help develop menus, manage inventory and monitor food costs while ensuring timely and consistent dish...

  • Business Development Executive

    1 week ago

    Taytay, Philippines J-K Network Services Full time

    The company has been in existence for fifteen years and has gradually established its mark in the industry, as evidenced by its growing roster of valued clients whose businesses are also steadily expanding. Position: Business Development Executive Company Industry: Plastic Manufacturing company Work Location: Taytay Rizal Work Schedule: Monday to...

  • Sales Account Executive

    1 week ago

    Taytay, Philippines J-K Network Services Full time

    The company has been in existence for fifteen years and has gradually established its mark in the industry, as evidenced by its growing roster of valued clients whose businesses are also steadily expanding. Position: Sales Account Executive Company Industry: Plastic Manufacturing company Work Location: Taytay Rizal Work Schedule: Monday to Friday Salary:...

  • Sales & Business Development Executive

    1 week ago

    Taytay, Philippines J-K Network Services Full time

    The company has been in existence for fifteen years and has gradually established its mark in the industry, as evidenced by its growing roster of valued clients whose businesses are also steadily expanding. Position: Sales & Business Development Executive Company Industry: Plastic Manufacturing company Work Location: Taytay Rizal Work Schedule: Monday to...

  • Assistant Planner

    3 hours ago

    Taytay, Philippines Delta Earthmoving Inc. Full time ₱250,000 - ₱500,000 per year

    PURPOSE OF THE POSITION:Reporting to Manager/Maintenance Planner, The Assistant Planner is accountable and responsible for to assist in the planning, scheduling, coordination, and documentation of maintenance activities (preventive, predictive, and corrective) for heavy equipment. Ensures that all maintenance tasks are efficiently planned, spare parts are...

  • Cluster Marketing Assistant

    2 weeks ago

    Taytay, Philippines Transnational Properties, Inc. (Real Estate arm of Motortrade) Full time ₱150,000 - ₱250,000 per year

    Cluster Marketing AssistantThe Cluster Marketing Assistant is responsible in a.) planning and execution of BTL Activities, b.) management of FB cluster pages, and c.) do field selling.Basic Qualifications:Educational attainment: Must be a graduate of any business related - courseFresh graduate can be consideredExperience(s) required and no. of years used:Two...

  • Sales Account Executive

    1 week ago

    Taytay Rizal, Philippines J-K Network Services Full time

    The company has been in existence for fifteen years and has gradually established its mark in the industry, as evidenced by its growing roster of valued clients whose businesses are also steadily expanding. Position: Sales Account Executive Company Industry: Plastic Manufacturing company Work Location: Taytay Rizal Work Schedule: Monday to Friday Salary:...

  • Business Development Executive

    1 week ago

    Taytay, Rizal, Philippines J-K Network Services Full time

    The company has been in existence for fifteen years and has gradually established its mark in the industry, as evidenced by its growing roster of valued clients whose businesses are also steadily expanding. Position: Business Development Executive Company Industry: Plastic Manufacturing company Work Location: Taytay Rizal Work Schedule: Monday to Friday...

  • PART TIME

    4 weeks ago

    Taytay, Philippines CB CAREERS Full time

    Responsibilities: Transcription: Listen to live or recorded calls and take notes of key points discussed. Call Preparation: Prepare daily call list, meeting agendas, and materials as needed, ensuring participants have the necessary information. Schedule Coordination: Efficiently schedule meetings with clients and team members, coordinating times that...

  • PART TIME

    3 days ago

    Taytay, Philippines CB CAREERS Full time

    Responsibilities: Transcription: Listen to live or recorded calls and take notes of key points discussed. Call Preparation: Prepare daily call list, meeting agendas, and materials as needed, ensuring participants have the necessary information. Schedule Coordination: Efficiently schedule meetings with clients and team members, coordinating times that...

  • Sales & Business Development Executive

    1 week ago

    Taytay Rizal, Philippines J-K Network Services Full time

    The company has been in existence for fifteen years and has gradually established its mark in the industry, as evidenced by its growing roster of valued clients whose businesses are also steadily expanding. Position: Sales & Business Development Executive Company Industry: Plastic Manufacturing company Work Location: Taytay Rizal Work Schedule: Monday to...