Contracts Management Coordinator

4 days ago

Manila, National Capital Region, Philippines ASW Full time ₱1,200,000 - ₱2,400,000 per year

Job Description

THE OPPORTUNITY

Our partner is one of Australia and New Zealand's largest and most trusted food manufacturers, backed by one of the world's leading diversified food and retail groups. With operations in over 50 countries and a workforce of more than 130,000 employees globally, they are driven by a mission to deliver safe, nutritious, and high-quality food products that families enjoy every day.

To support their continued growth, they are seeking a BTSIS Contracts Management Coordinator to join their Business and Technology Services (BTS) team.

This role plays a vital part in managing and coordinating contracts related to technology services, software licenses, and vendor agreements.

During the initial training period and the first 3–6 months of employment, team members are required to work on-site full time. Upon successful completion of probation, hybrid work arrangements will be considered in consultation with the Account Manager. The standard hybrid model consists of 1-2 days in the office and 3-4 days working from home. The office is located at Bonifacio Stopover, Bonifacio Global City (BGC), Taguig.

KEY RESPONSIBILITIES

  • Administer and maintain all contracts within the IS Contracts Database, supporting renewals, reviews, and compliance across nearly 200 vendor agreements.
  • Collaborate with internal contract owners, finance, and external vendors to ensure timely renewals, accurate documentation, and adherence to budget.
  • Perform spend analysis and reporting to identify cost-saving opportunities and align with fiscal year budgets.
  • Support automation and process improvement initiatives (e.g., digital document management, DocuSign enhancements).
  • Raise and manage purchase orders and goods receipts in SAP, ensuring invoices are processed accurately and on time.
  • Assist in financial forecasting, budget validation, and quarterly review of open purchase orders.
  • Work closely with the Vendor Manager to drive continuous improvement and maintain strong vendor and stakeholder relationships.

SKILLS, EXPERIENCE & QUALIFICATION

  • Strong administration and coordination skills with high attention to detail.
  • Experience in Accounts Payable / Financial Services within a shared services or large enterprise environment.
  • Proficiency in SAP and Microsoft Office 365; experience with data analysis or BI tools is highly regarded.
  • Excellent stakeholder engagement and communication skills, with the ability to build effective relationships internally and externally.
  • Sound business acumen and analytical skills with the ability to assess contracts and spending trends.
  • Negotiation skills and familiarity with IT contracts or vendor management will be an advantage.
  • Certificate IV or higher qualification in Business Administration, Finance, or a related field (desired).

ASW OFFERS

We are experts in international partnerships. This means that you will be a trusted member of the ASW family and gain access to our great benefits while working directly with one of our leading clients.

  • Global exposure and collaboration with Australian teams.
  • English-speaking work environment with opportunities to develop professional communication skills.
  • Access to global Learning & Development programs and ongoing career growth.
  • Competitive remuneration and excellent medical benefits.
  • Great work-life balance and flexible working arrangements.
  • Paid leave entitlements, fun company events, and future travel opportunities.
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