Associate Director, Operations

Job Description

It's fun to work in a company where people truly BELIEVE in what they are doing

We're committed to bringing passion and customer focus to the business.

TASKS

• Analysis - Manages call center operations by means of reviewing and analyzing reports, records, and data to ensure that all quality, efficiency, and productivity standards/targets are met. Description of the metrics may change as per client directives and are available on Operations Performance Expectations.
• Reporting - Analysis of reports rooting from several sources (whether client-based or internally-generated reports) essential in the day-to-day functions. Also expected to be highly keen on the details provided & hold Operations and/or other departments accountable to take actions on areas needing improvement.
• Goal-Setting - Sets operational goals and business objectives. When needed, translates these goals into actionable items from Group/Shift Managers down to Team Manager (line supervisor) level. This includes setting or recommending topics for pre- and/or post-shift meetings / huddles with respective groups discussing goals, trends, action plans, among other announcements; including checks & balances (i.e. check for understanding).
• Strategies - Assists the Operations Director in developing long term sales and quality strategies including ongoing needs, assessment, and feedback from Operations and Quality Monitoring processes.
• Discipline - Maintains a strict form of discipline at all times, in terms of processes and policies. At times, may implement corrective actions to address performance gaps and analyze trend data to coach group Managers and Team Managers to attain goals and objectives, through the Operations Manager. Specific follow-through activities are also required. This includes A-Bay Programs, Performance Improvement Plans, etc.
• Communication - Communicate program activities and plans to the Operations Director and/or the entire operations team. Plans include: Leadership Specific Changes (i.e. partner changes, Sales Briefs or Leadership News Briefs, etc..); Business Strategy Changes (i.e. Closing Tactics, Gift Cards provided to customers, etc.); Internal-VXI Development (i.e. HR Policies / Memos), etc. The CRM must also have a clear understanding of the business as well and the events related to the company.
• Client-Dealing - Conducts interactions and regular communication with the client; in partnership with the Client Services and Operations Director. Interactions include (not limited to): client call calibration, performance rankings and reviews, daily summaries, among others. Meeting deadlines for client requirements is a must.
• Performance Management - Helps the Operations Director in conducting performance reviews as well, finds root cause and recommends action plans to solve performance gaps at any level. Performance Items include key metrics: Close Rate, Advance Product Take Rate, Package Penetration, AHT, Quality, among others. Performance reviews can take place in the form of formal scorecard reviews or one-on-one sessions, as needed.
• Workforce Management - Keeps a close watch on WFM in terms of line requirements, schedule adherence, meeting staffing lines, recruiting overtime as the business requires; etc. and executes necessary decisions.
• Expectations - Ensures that all parties/departments are executing the expectations set by the Business Leader / Director in terms of other Operational Performance Management functions specific to the program. This includes: Outlier Management - i.e. Daily / Weekly / Monthly outliers, which agents / TMs are at the bottom tier? How many? What %? Delivery of such results / items / reports to the Business Leader is necessary.
• Motivation - Formulate and propose strategies, and taps the necessary teams, to motivate teams and agents alike. This can include incentive programs, hours of operations changes, etc.
• Time Management - Creates or recommends schedules to the SME and BUSA Team for better operations coverage at all sites. This may also include operations teams' change of schedules to maximize business opportunities; in partnership with the Workforce Management Team adhering to client line requirements; and includes development activities like Coaching/Monitoring, Performance Trend reviews, etc.
• Quality - Works with the Quality Manager and/or team internally in VXI and with the client side to make sure VXI Operations conform to all guidelines and quality standards set.

REQUIREMENTS

• Bachelor's degree (B.A.) from a college or university; or one to two years related experience in a senior management role; or equivalent combination of education and experience is a plus; Administrative experience and budgeting
• Experienced in handling Healthcare account
• For Internal: must be a regular employee of VXI; must have at least 6 months tenure in current position; no active or pending DA case

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us

Original Title: Associate Director, Operations

Req Id: R25_06291

Posted At: Tue Jan :00:00 GMT+0000 (Coordinated Universal Time)

Management

Full Time

Pasay City, Philippines, 1300