Finance Business Partner

JOB SUMMARY

The Regional Finance Partner is responsible for the following:

• Final review of the budget set-up and release, and implementation of necessary controls to ensure that all costs are properly accounted for and/or charged.
• Checking and reviewing the project financial statements and supporting schedules, and ensuring that regular reports, along with the project status and deliverables, are properly conveyed/discussed with the region.
• Ensuring that payments to HOAs/Condo Corps are properly validated and paid on or before the due date and that any advances are duly billed and collected.

DUTIES AND RESPONSIBILITIES

1. Project Financial Statements

• Ensure that the figures provided in the Financial Statements and required supporting documents are accurate and correct.
• Ensure that the Financial Statements and required supporting documents are completed within the prescribed deadline.
  

2. Project Control & Monitoring

• Ensure that all project-related costs and expenditures are aligned with the approved project budget; provide recommendations for appropriate actions if discrepancies arise.
• Achieve accurate reporting of costs (cost per sqm).
• Ensure that all common costs and township costs are properly accounted for and/or charged to the correct projects.
• Ensure that the SAP Project Builder and the GL balances of the Project are reconciled.
• Ensure strict implementation of controls and that the set standards for projects are met.
• Ensure that all payables for Condominium Corporations (CCs) and Homeowners' Associations (HOAs) are being paid on or before the due dates to avoid penalties and arrears.
• Ensure that all FLI advances have been billed, properly sent to, and acknowledged by the respective CCs and HOAs. Aggressive collection must be in place.
• Regularly monitor and review the reconciliation of FLI AR (GL run) to CCs, HOAs, and other related parties, ensuring completeness and valid attachments.
• Assist the head and concerned residential group with the required financial reports and related matters for project conveyance and HOA/CC turnover purposes.

3. Project Pre-Registration and Handling for HOA and Condo.Corps

• Assist Project Groups, Finance, and other concerned departments with the formation/registration of projects as HOAs or Condo Corps.
• Perform finance functions, especially related to reportorial compliance (e.g., submission of annual financial reports, tax flings) to applicable regulatory bodies (e.g., DHSUD, SEC, LGU, BIR) for assigned projects, until the projects are properly managed by the contracted property management office or HOA/Condo Corp.

4. Project Budget Set-up and Release

• Final review of the Project Set-up Form for new projects to be launched and/or for re-launches.
• Ensure that approved financials are properly set upin SAP or the applicable system.
  
• Ensure that approved project costs are uploaded in FREBAS.
• Ensure that all necessary budgets are released within the prescribed SLA.

5. Others

• Final review and posting of all required entries in SAP.
• Ensure that all project and financial-related documents are archived for ease of reference.
• Introduce process Improvements that will enhance efficient reporting and practices.
• Ensure that current practices are up-to-date based on changes in processes and policies.
• Assist the team with any special or ad-hoc tasks that may be assigned from time to time.
• Perform other tasks as may be assigned by management.

QUALIFICATIONS

• Licensed Certified Public Accountant (CPA)
• Bachelor's Degree in Accounting, Finance, or a related field.
• Master's Degree in Business Administration (MBA) or related field is a plus.
• With at least three to five years of experience in the real estate industry
• Minimum of 5-7 years of relevant experience in financial analysis, reporting, and accounting.
• 4-year experience in an audit firm is preferable
• Experience working with large datasets and financial systems (e.g., ERP systems, BI tools).
• Ability to analyze complex financial data, identify trends, and draw meaningful conclusions.
• Proficiency in Excel functions, formulas, and data analysis tools (e.g., pivot tables, macros).
• Excellent written and verbal communication skills to effectively interact with various stakeholders (e.g., management, regional teams, shared services).
• Ability to adapt to changing priorities and business needs.
• Meticulous attention to detail and the ability to maintain accurate records.