Accounts Payable Specialist

7 days ago

Pasig, National Capital Region, Philippines WNS Full time ₱30,000 - ₱60,000 per year

Qualifications:

  • Must be at least college graduate. With degree related in Accounting, Finance, or another related field (preferred).
  • 2+ years of experience in accounts payable with exposure to both vendor and employee payments.
  • Strong knowledge of invoice processing, expense validation, cash advance monitoring, and tax regulations.
  • Proficiency in accounting software (SAP, Oracle, or similar ERP systems).
  • Excellent attention to detail, analytical skills, and problem-solving abilities.
  • Effective communication and interpersonal skills to coordinate with internal and external stakeholders.
  • Ability to prioritize tasks, meet deadlines, and ensure compliance.

Job Description:

1. Vendor Payables

  • Process vendor invoices accurately and in a timely manner.
  • Verify purchase orders (POs), services/goods receipt notes (SRNs/GRNs), and invoice details for compliance and accuracy.
  • Handle vendor account reconciliations and resolve discrepancies.
  • Coordinate with the indenting teams to ensure proper documentation and issue resolution.
  • Ensure compliance with tax regulations (TDS, etc.) while processing invoices.
  • Manage payment cycles and schedules to ensure timely payments to vendors.

2. Employee Reimbursement Processing

  • Review and process employee reimbursements for business-related expenses, such as travel, meals, and mobile.
  • Verify supporting documents to ensure compliance with company policies and tax regulations.
  • Coordinate with employees to resolve discrepancies and ensure timely processing.
  • Process approved reimbursements for payment.

3. Cash Advance Requests & Management

  • Process employee cash advance requests based on company guidelines and approval workflows.
  • Ensure proper documentation and authorization for all cash advances.
  • Maintain records of issued advances and monitor outstanding balances.

4. Liquidation Processing & Monitoring

  • Validate liquidation reports, ensuring all expenses align with the approved cash advance purpose.
  • Reconcile liquidation amounts against supporting documents and company policies.
  • Follow up with employees on overdue liquidations and ensure timely submission.
  • Assist in enforcing liquidation deadlines and policies to maintain financial accuracy.

5. Compliance & Documentation

  • Ensure all transactions adhere to company policies, accounting principles, and tax regulations.
  • Maintain updated accurate and organized records of invoices, reimbursements, cash advances, and liquidations for audit purposes.
  • Support internal and external audits by providing necessary documents and clarifications.

6. Reporting and Analysis

  • Prepare periodic reports on accounts payable status, aging analysis, and payment forecasts.
  • Highlight any discrepancies, overdue payments, or process gaps to the manager.

7. Process Improvement & Coordination

  • Identify opportunities to enhance efficiency and accuracy in AP processes.
  • Work with teams to improve automation and compliance monitoring.
  • Provide training or guidance to employees on reimbursement, cash advance, and liquidation policies.

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