Administrative Assistant

Job description

Graduate of BS Psychology or other related courses. With at least 2 years of experience in Human Resource and administrative functions. Experienced in recruitment, benefits administration, timekeeping, and general HR support. Highly organized, detail-oriented, and proactive in handling office and personnel-related tasks. Willing to perform on-field assignments when required. Flexible and open to rendering overtime work to ensure the efficient execution of administrative and HR operations.

Note: This position requires reliability, adaptability, and a strong sense of responsibility in handling confidential employee information.

About the role

We are looking for a dependable and experienced Personnel / Administrative Assistant to support daily office operations and Human Resource activities. Based in San Juan, Metro Manila, this role plays a vital part in ensuring smooth administrative processes, effective HR coordination, and overall operational efficiency within the organization.

What you'll be doing

• Recruitment Support: Assist in end-to-end recruitment activities, including screening, scheduling interviews, and onboarding coordination.
• HR Administration: Manage timekeeping, employee records, benefits administration, and other core HR documentation.
• Office Administration: Provide general administrative support to ensure day-to-day office operations run smoothly.
• Field Assignments: Perform on-field tasks as needed, including coordination with external partners, government offices, or service providers.
• Compliance & Records Management: Maintain accurate, organized, and confidential personnel files and administrative records.

What we're looking for

• Education: Bachelor's degree in Psychology or other related courses.
• Experience: Minimum of 2 years of experience in HR and administrative roles, particularly in recruitment and personnel administration.
• Technical Skills: Familiarity with HR processes, timekeeping systems, and basic office applications.
• Soft Skills: Strong organizational skills, attention to detail, and the ability to work independently.
• Work Style: Proactive, flexible, and willing to render overtime and handle field assignments when necessary.

About us

Aspen Multi-system Corporation is the country's leading supplier of healthcare training equipment, from manikins and task trainers to the highly sophisticated Human Patient Simulator and SurgicalSIM from METI, Medical Education Technologies, Inc.. We provide quality training equipment for the needs of nursing and medical schools, hospitals, EMS crews, search & rescue teams, and other first responders. Aspen Multi-system Corporation is not a gray market distributor of healthcare training equipment, as most other suppliers in the Philippines. Aspen's product line includes: laboratory equipment, microscopes, grain and other agricultural meters and testers, thickness testers, moisture meters, laboratory balance, scales, laboratory ovens, incubators, shakers, anatomical models, . . . Aspen Multi-system Corporation is also the undisputed leading supplier of digital language laboratory and speech laboratory in the Philippines. Aspen's main clientele is the educational sector, both private and public educational institutions, from elementary and secondary schools to colleges and universities. Aspen also caters to the needs of medical institutions and the industrial and pharmaceutical sector, the food and beverage industry, tobacco industry, petroleum industry, and the agriculture sector for their laboratory equipment needs. Aspen also manufactures its own line of laboratory furniture, chemistry, biology, physics, demonstration tables, and fume hoods widely known for their quality, reliability and safety.