Administrative Assistant

5 days ago

Manila, National Capital Region, Philippines Staff Domain Inc Full time

Setup and Location: Onsite- Alabang Site

Work Schedule: 8:00 AM-6:00 PM (NSW) | 5:00 AM-2:00 PM (PH Time)

Employment Type: Full-time

Ready to do work that actually excites you?

We are looking for a highly organized and detail oriented Administrative Assistant to join our team at Pearl Home Care. This role involves performing a variety of administrative and clerical tasks to support our management and employees, ensuring the smooth operation of our daily office activities. The ideal candidate will have excellent communication skills, be proficient in office software, and have a proactive approach to meeting the needs of our team and clients.

What You'll Do

You'll be the kind of person who:

  • Answer and direct phone calls, handle incoming and outgoing mail, and respond to emails.
  • Organize and schedule appointments, meetings, and travel arrangements using administrative software.
  • Plan meetings, take detailed minutes, and distribute them to relevant parties.
  • Write, edit, and distribute various documents such as emails, memos, letters, and reports.
  • Assist in the preparation of regularly scheduled reports and maintain accurate filing systems.
  • Develop and maintain office policies and procedures to ensure compliance and efficiency.
  • Order office supplies, research new deals, and manage inventory.
  • Maintain contact lists, update databases, and ensure all records are current.
  • Book travel arrangements, submit and reconcile expense reports, and manage business trips.
  • Provide general support to visitors and act as the point of contact for internal and external clients.
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

What You Bring

We're looking for someone who:

  • Associate's or Bachelor's degree in Business Administration, Office Management, or a related field.
  • At least 3 years of experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant.
  • Proficiency in MS Office (MS Excel, MS PowerPoint, MS Word) and other office software.
  • Excellent time management skills and the ability to prioritize work effectively.
  • Attention to detail and strong problem-solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational skills with the ability to multitask.
  • Ability to maintain confidentiality and handle sensitive information professionally.
  • Familiarity with office equipment such as printers, fax machines, and projectors.

Why You'll Love Working Here

  • HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents).
  • Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary).
  • Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more

Let's Talk

If you're thinking "this sounds like me"-it probably is. Click apply. We can't wait to meet you.

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