HR Officer

1 week ago

Makati City, National Capital Region, Philippines WeSearch@Searchers & Staffers Corp. Full time

Industry: Humanitarian Non-profit Organization

JOB DESCRIPTION:

The HR Officer, as part of the Human Resources team, provides broad administrative and operational support to ensure smooth processes in payroll, contract management, onboarding and offboarding, travel arrangements, and other HR functions. This position contributes to the effective execution of HR policies, precise documentation, and seamless collaboration with internal departments.

ROLES AND RESPONSIBILITIES:

  • Review and validate payroll processing (HQ Geneva and international).
  • Supervise salary statements, reconciliations, and social charges.
  • Handle corrections, special cases, and interim/annual reconciliations.
  • Oversee drafting, validation, and filing of contracts, amendments, and TORs.
  • Manage records in HR systems/SharePoint and address urgent contract cases.
  • Prepare and maintain HR reports (staff lists, queries log, checklists, statistics, expat masterlist).
  • Consolidate and file reports for administrative use.
  • Supervise onboarding (systems setup, vetting, induction, vendor accounts).
  • Validate offboarding (deactivation of accounts, documentation compliance).
  • Supervise travel applications, bookings, billing, and reports.
  • Coordinate special or complex travel requests.
  • Validate HR documentation for ISO/social security audits.
  • Ensure updates on social charges and HR platforms comply with Swiss law.
  • Provide administrative and hands‑on support for HR operations.
  • Assist with ad hoc projects and urgent tasks.

JOB REQUIREMENTS:

  • Bachelor's degree in Accountancy, Business Administration, Human Resources, or a related field.
  • 3–5 years of experience in payroll, accounting, and human resources.
  • Proficiency in accounting software, HRIS platforms, and travel booking systems.
  • Strong command of English, both written and spoken.
  • Exceptional attention to detail with proven problem‑solving skills.
  • Demonstrated ability to manage confidential information with discretion.
  • Excellent organizational and time management capabilities.
  • Cross‑cultural awareness and ability to collaborate effectively with diverse teams.
  • Strong interpersonal and communication skills.
  • Ability to work independently as well as collaboratively in a fast‑paced environment.

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