Administrative Assistant

7 hours ago

Taguig, National Capital Region, Philippines The Aivee Group Full time ₱250,000 - ₱450,000 per year

The Administrative Assistant (Inventory) plays a vital role in ensuring the smooth daily operations of Luxuri Pets by providing administrative support and managing inventory-related tasks. This role is responsible for handling clerical duties, coordinating inventory processes, and maintaining positive engagement with customers, suppliers, and internal departments. The ideal candidate is organized, proactive, and customer-focused, with a keen attention to detail.

Duties & Responsibilities

  • Answer and manage incoming phone calls and email inquiries in a professional manner.
  • Welcome and direct visitors and clients at Luxuri Pets with a friendly and professional attitude.
  • Schedule and coordinate meetings, appointments, and deliveries.
  • Maintain a clean, organized, and welcoming reception or front desk area.
  • Monitor and manage inventory levels of supplies including retail, veterinary, grooming, and office items.
  • Arrange, track, and document incoming and outgoing stock deliveries.
  • Place and follow up on supply orders as needed.
  • Coordinate with vendors and suppliers to ensure timely delivery and cost efficiency.
  • Handle and organize company documentation, files, and records.
  • Assist with the preparation and submission of reports, including those related to government compliance and company operations.
  • Track sales and costing records, maintaining up-to-date reports.
  • Coordinate and assist with on-site or field service requests (e.g., home grooming or veterinary visits).
  • Liaise effectively with other departments for seamless workflow and communication.
  • Support website updates and content management as needed.
  • Manage and monitor petty cash, ensuring accurate record keeping and reconciliation.
  • Ensure adherence to health and safety standards, legal regulations, and company policies.
  • Performs other related tasks that can be assigned from time to time.

Qualifications

  • Bachelor's degree in Business Administration, Healthcare Management, or a related field (preferred).
  • At least 1–2 years of experience in an administrative or inventory-related role preferred.
  • Strong organizational and time-management skills.
  • Excellent communication and interpersonal abilities.
  • Proficiency in scheduling software and office applications.
  • Ability to handle multiple tasks efficiently while maintaining attention to detail.
  • Professional, courteous, and patient-focused approach.

Job Type: Full-time

Work Location: In person

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