Director of Finance and HR

Director of Finance and HR - Multi-Entity Operations

Company: Spye LLC / Greenway Solar Services LLC / Donkey Label / Greenway Solar LLC / 2746 LLC

Position Title: Director of Finance and HR

Reports To: Chief Operating Officer

Employment Type: Full-time, Remote

Working Hours: 8:00 AM - 4:30 PM Central Time (Minneapolis, MN) Monday-Friday

Philippines Time Equivalent: 9:00 PM - 5:30 AM (CDT) / 10:00 PM - 6:30 AM (CST)

Compensation: PHP125, ,000

Overview

The Director of Finance and HR is a senior remote position responsible for Managing comprehensive financial operations, reporting, and human resources management across five interconnected business entities. This role manages a team of offshore specialists and serves as the primary financial operations leader, ensuring accurate multi-entity accounting, timely financial reporting, and effective HR administration. The position requires strong leadership capabilities, advanced financial analysis skills, and the ability to implement and maintain robust financial systems and controls.

Key Responsibilities

• Financial Management & Reporting
• Manage daily financial operations for all five entities using QuickBooks Online as the primary platform
• Prepare and deliver monthly, quarterly, and annual financial statements for each entity
• Develop and maintain consolidated financial reporting across all entities
• Manage cash flow analysis, budgeting, and financial forecasting
• Ensure compliance with tax requirements and coordinate with external CPAs/tax professionals
• Implement and maintain internal financial controls and audit procedures
• Provide financial analysis and insights to support strategic decision-making
• Team Leadership & Management
• Manage and develop a team of 3+ offshore specialists covering AP, AR, HR, and procurement functions
• Establish performance standards, conduct regular reviews, and provide ongoing coaching
• Coordinate work assignments and ensure consistent quality across all team members
• Foster effective communication and collaboration within the remote team structure
• Accounts Payable & Receivable Management
• Supervise multi-entity AP operations ensuring timely vendor payments and accurate record-keeping
• Manage AR processes including customer invoicing, payment tracking, and collections
• Review and approve financial transactions, maintaining accuracy across all entities
• Ensure proper inter-company accounting and transaction recording
• Payroll & Benefits Administration (Future Scope)
• Lead transition from PEO to in-house payroll processing using QuickBooks Online Full Service Payroll (effective January 2026)
• Manage benefits administration through QuickBooks partners or insurance broker relationships
• Ensure payroll compliance across all entities and maintain accurate employee records
• Coordinate with HR team on employee onboarding, policy administration, and regulatory compliance
• Human Resources Management
• Manage HR operations across all five entities
• Support employee relations, policy implementation, and compliance requirements
• Coordinate with legal counsel on employment matters as needed
• Maintain confidential employee records and ensure data security
• Systems & Process Improvement
• Continuously evaluate and enhance financial systems and processes
• Identify opportunities for automation and efficiency improvements
• Maintain data integrity across multiple QuickBooks Online instances
• Coordinate system integrations and workflow optimizations

Required Qualifications

• English Language Proficiency (Critical Requirement)
• REQUIRED: Native or near-native English proficiency (both written and spoken)
• Ability to communicate complex financial concepts clearly and accurately in English
• No language barriers in verbal presentations, client calls, or written reporting
• Previous experience working directly with US-based teams and clients
• Must be able to participate in real-time discussions, conference calls, and presentations without translation assistance
• Education & Experience
• Bachelor's degree in Accounting, Finance, or related field (CPA strongly preferred)
• 7+ years of progressive accounting/finance experience with increasing responsibility
• 3+ years of team management or supervisory experience
• REQUIRED: Construction accounting experience (solar, low voltage, electrical, or general contracting)
• PREFERRED: Retail accounting experience (inventory management, point-of-sale systems, multi-location operations)
• Experience managing multi-entity financial operations in the United States
• Proven track record in financial reporting and analysis across diverse business models
• Technical Skills
• Advanced proficiency in QuickBooks Online (QBO Advanced certification preferred)
• Strong Excel skills including advanced formulas, pivot tables, and financial modeling
• Experience with payroll systems and HR information systems
• Comprehensive knowledge of US GAAP and federal/state tax compliance
• Experience with US business tax filings (1120, 1120S, 1065, state returns)
• Familiarity with construction progress billing, retention accounting, and job costing
• Understanding of retail inventory accounting (FIFO/LIFO, shrinkage, markup calculations)
• Leadership & Communication Skills
• Demonstrated ability to manage and develop remote teams
• Exceptional written and verbal communication skills in English - must be able to present financial information clearly to US-based management without language barriers
• Strong project management and organizational abilities
• Ability to work independently and manage multiple priorities
• Experience working effectively across different time zones

• Proven track record of direct communication with US clients and management teams

• Industry Knowledge

• REQUIRED: Construction industry operations and accounting practices
• PREFERRED: Retail business operations and accounting (inventory, sales tax, multi-location)
• Real estate or property management accounting experience
• Knowledge of Minnesota and US federal business and employment regulations
• Familiarity with prevailing wage requirements and union accounting (preferred)

Key Performance Indicators

• Timely completion of monthly financial statements (by 15th of following month)
• Accuracy of financial reporting (99%+ accuracy target)
• Team productivity and development metrics
• Successful implementation of payroll transition (January 2026)
• Cost control and process efficiency improvements
• Compliance with all financial and HR regulatory requirements

Compensation & Benefits

• Competitive salary commensurate with experience
• Performance-based bonus opportunities
• Professional development support
• Flexible remote work environment
• Health and wellness benefits package

Reporting Structure

• Direct Reports:
• Accounts Payable Specialist (Philippines)
• Accounts Receivable Specialist (Philippines)
• HR/Procurement Specialist (Philippines)
• Additional team members as business grows
• Key Collaborations:
• COO (direct supervisor)
• External CPA/Tax professionals
• Legal counsel
• Insurance brokers/benefits providers
• Local administrative support staff

Success Profile

The ideal candidate is a detail-oriented financial professional who thrives in a dynamic, multi-entity environment. They possess strong analytical skills, leadership capabilities, and the ability to build and maintain effective remote team relationships. This person will be proactive in identifying process improvements, maintaining high standards of accuracy, and supporting the strategic growth of the organization through sound financial management and reporting.