Accounting Staff

2 days ago

Lipa City, Calabarzon, Philippines GIGAT MANUFACTURING AND TRADING INC. Full time ₱400,000 - ₱600,000 per year

Job Summary:

The Accounting Staff is responsible for managing the payment processes for incoming and outgoing freight as well as payment to suppliers. This role ensures timely, accurate, and compliant payment processing while maintaining effective communication with forwarders and suppliers.

Duties & Responsibilities:

  • Review, verify, and process invoices related to freight (incoming and outgoing) and subcontractor services.
  • Ensures invoices are supported by proper documentation, such as purchase orders, delivery receipts, and contracts.
  • Resolve discrepancies between invoices, purchase orders, and delivery records in coordination with relevant departments..
  • Prepare and process payments for freight providers and subcontractors in a timely manner.
  • Maintain accurate payment schedules to ensure compliance with payment terms and avoid delays.
  • Coordinate with banks or payment platforms for electronic fund transfers, checks, or other payment methods.
  • Reconcile vendor statements and accounts, identifying and resolving any discrepancies.
  • Prepare regular accounts payable aging reports and updates on outstanding invoices.
  • Ensure accurate recording of payments in the accounting system and maintain documentation for audit purposes.
  • Maintain strong relationships with freight providers and subcontractors by addressing payment inquiries and resolving disputes promptly.
  • Communicate any payment delays, discrepancies, or other issues with forwarders or subcontractors effectively.
  • Ensure adherence to company policies, regulatory requirements, and contract terms in all payment processes.
  • Maintain organized and up-to-date records of invoices, payment schedules, and correspondence with vendors.
  • Identify and suggest improvements to payment processes and controls to enhance efficiency and accuracy.
  • Assist in implementing systems or tools to streamline accounts payable operations.
  • Prepare monthly accounting schedules (e.g., bank reconciliations, accounts payable aging, advances monitoring).
  • Assist in month-end and year-end closing activities.
  • Support external audits by providing required documentation.

Qualifications:

  • Graduate of Bachelor's degree in accounting, Finance, or a related field is preferred.
  • At least 2 years of experience in accounts payable or a related role.
  • Experience in handling freight and subcontractor payments is an advantage, especially in a manufacturing environment.

Job Type: Full-time

Benefits:

  • Life insurance

Work Location: In person

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