Purchasing Assistant

2 weeks ago

Paranaque City, Calabarzon, Philippines Gourdo's Inc. Full time ₱20,000 - ₱23,000 per year

Job Purpose

Responsible for assisting with purchasing activities, managing vendor relationships, and maintaining procurement records, this role requires strong attention to detail, organization, and communication skills.

Specific Tasks

  • Purchase Order Processing:
  • Assist with the creation and processing of purchase orders based on requisitions from various departments.
  • Ensure accuracy and completeness of purchase orders, including verifying pricing, quantities, and delivery dates.
  • Follow up with vendors to confirm order details and track order status through to delivery.
  • Vendor Management:
  • Maintain relationships with existing vendors and source new suppliers as needed.
  • Request quotes, negotiate pricing and terms, and evaluate vendor proposals to ensure cost-effectiveness.
  • Address vendor inquiries and resolve any issues or discrepancies that arise during the procurement process.
  • Inventory Management:
  • Monitor inventory levels and assist with inventory control to ensure adequate stock levels are maintained.
  • Coordinate with warehouse or inventory teams to track incoming shipments and update inventory records accordingly.
  • Conduct periodic inventory audits and reconcile discrepancies as needed.
  • Administrative Support:
  • Provide administrative support to the purchasing department, including filing, data entry, and document management.
  • Assist with the preparation of reports, presentations, and other documentation related to purchasing activities.
  • Collaborate with other departments to ensure alignment of purchasing activities with organizational goals and objectives.
  • Compliance and Documentation:
  • Ensure compliance with procurement policies, procedures, and regulations.
  • Maintain accurate and up-to-date procurement records, including purchase orders, contracts, and vendor agreements.
  • Assist with the preparation of documentation for audits and compliance reviews.

Qualifications and Skills:

· Bachelor's degree in Business Administration, Supply Chain Management, or related field preferred.

· Proven experience in a purchasing or procurement role is advantageous.

· Proficient in MS Office and experience with purchasing software or ERP systems.

· Very good communication and interpersonal skills, with the ability to interact professionally with vendors and internal stakeholders.

· Detail-oriented with strong organizational and multitasking abilities.

· Knowledge of procurement processes, regulations, and best practices is desirable.

Job Type: Full-time

Pay: Php20, Php23,000.00 per month

Work Location: In person

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