Accounting Assistant

DUTIES AND RESPONSIBILITIESGeneral Accounting Responsibilities

• Accurately record and summarize monthly company expenses.
• Encode and manage invoices and vouchers in a timely and accurate manner.
• Support the processing of company disbursements and related financial activities.
• Prepare and issue Statements of Account (SOA) and Official Receipts (OR) to clients and tenants.
• Assist in the collection and processing of rental payments, utility charges, and check payments.
• Maintain up-to-date records of rental and utility collections.
• Monitor and maintain Accounts Payable (AP) and Accounts Receivable (AR) to ensure proper tracking and reconciliation.
• Process and record payments to suppliers, brokers, and other service providers.
• Prepare and process employee payroll in accordance with company policies and government regulations.
• Assist in the preparation and filing of monthly government remittances and tax returns, including:
• BIR Form 1601-C (Withholding Tax on Compensation)
• BIR Form 1601-E (Expanded Withholding Tax)
• Monthly and Quarterly VAT filings
• Provide necessary documentation and support during internal and external audits.
• Assist in fulfilling bank-related requirements, including account documentation, reconciliations, and correspondence.

Financial Reporting Responsibilities

• Prepare comprehensive financial reports including the Balance Sheet, Income Statement, and Statement of Cash Flows.
• Monitor, manage, and reconcile Accounts Receivable (AR) and Accounts Payable (AP) to ensure accurate, timely, and complete financial records.

PERFORMANCE STANDARDS1. Accuracy and Timeliness

• Financial transactions are recorded accurately and promptly.
• Financial statements (e.g., Balance Sheet, Income Statement, and Cash Flow Statement) are prepared and submitted according to the reporting schedule.
• Accounts Payable (AP) and Accounts Receivable (AR) records are consistently updated and maintained.

2. Internal Controls

• All disbursements are supported by complete and properly authorized documentation.
• Checks and payments from tenants are accurately recorded, promptly deposited, and reconciled within 1–2 business days.
• Monthly cash reconciliations are completed accurately and on time.

3. Collection and Billing

• Statements of Account (SOAs) are regularly issued to tenants/clients.
• Collection efforts are consistently performed, including timely follow-ups on outstanding balances.
• Achieve and maintain a minimum 90% collection rate for rental and utility payments.

4. Reporting and Documentation

• Supporting documents for all transactions are properly filed and organized.
• Financial and operational reports are generated with accuracy and no critical errors.

5. Government Filings and Compliance

• Compliance with all required government filings is consistently achieved, including:
• VAT returns
• Expanded Withholding Tax (EWT)
• BIR Forms 1601-C and 1601-E
• Payroll and all mandatory government contributions (SSS, PhilHealth, Pag-IBIG, etc.) are processed in full and on time.

COMPETENCIES

• Bachelor's degree in Accounting, Financial Management, or a related field.
• Solid understanding of basic accounting principles and bookkeeping practices.
• Minimum of 2 years of experience in bookkeeping and accounting, preferably in a real estate or property management company.
• Proficient in Microsoft Excel and QuickBooks (or similar accounting software).
• Basic knowledge of Philippine tax regulations and compliance, including:
• VAT and Expanded Withholding Tax (EWT)
• BIR Forms such as 1601-C, 1601-E, 2550M/Q
• Familiar with mandatory government remittances and contributions (SSS, PhilHealth, Pag-IBIG, etc.).

Job Type: Full-time

Work Location: In person