Human Resources Assistant

ROLE SUMMARY

We are looking for a proactive and detail-oriented HR Assistant to join our dynamic Human Resources team within a leading investment bank. This entry-level position offers an excellent opportunity for a recent graduate or early-career professional to gain hands-on experience in a high-performance, fast-paced corporate environment. The HR Assistant will play a key role in supporting core HR functions such as talent acquisition, onboarding, employee records management, and administrative coordination. The ideal candidate is organized, discreet, and eager to learn, with a strong sense of professionalism and a commitment to delivering high-quality HR support. This role provides exposure to strategic HR operations and offers a solid foundation for career growth in human resources within the financial services industry.

KEY RESPONSIBILITIES

• Provide comprehensive administrative support to the HR team across various functions, ensuring smooth day-to-day operations.
• Coordinate recruitment activities including job postings, interview scheduling, candidate communications, and maintaining the applicant tracking system.
• Facilitate onboarding and offboarding processes by preparing documentation, coordinating with internal stakeholders, and ensuring compliance with regulatory and company standards.
• Maintain accurate and confidential employee records and HR databases in accordance with data privacy laws and internal policies.
• Prepare and manage HR documentation such as employment contracts, offer letters, memos, and reports with precision and timeliness.
• Assist in planning and executing employee engagement initiatives, training programs, and internal HR events.
• Respond to employee inquiries regarding HR policies, benefits, and procedures with professionalism, empathy, and discretion.
• Ensure strict confidentiality and data protection protocols are upheld in all HR-related activities.
• Perform general administrative tasks including filing, scanning, organizing digital records, calendar management, and correspondence handling.
• Support the preparation of HR reports, presentations, and analytics to aid decision-making and compliance tracking.
• Collaborate with cross-functional teams to ensure alignment of HR processes with operational needs and business goals.
• Monitor and ensure compliance with labor laws, company policies, and regulatory requirements relevant to the financial services industry.

QUALIFICATIONS:

• Bachelor's degree in psychology, Human Resources, Business Administration, or related field.
• Fresh graduates are welcome to apply; internship or part-time HR experience is a plus.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• High level of discretion and professionalism.
• Proficient in MS Office (Word, Excel, PowerPoint); familiarity with HRIS is an advantage.
• Willingness to learn and grow in a dynamic, high-performance environment.
• Ability to handle confidential information with integrity and professionalism.
• A proactive, can-do attitude with a willingness to learn and grow.

CORE COMPETENCIES:

Analytical & Organizational Skills

• Strong attention to detail and accuracy in handling sensitive employee data and documentation.
• Ability to manage multiple tasks and prioritize effectively under tight deadlines.
• Skilled in identifying inconsistencies or gaps in records, processes, or reports.
• Proactive in organizing digital and physical files, tracking deadlines, and maintaining HR systems.
• Basic analytical ability to interpret HR metrics (e.g., candidate pipeline, onboarding status).

Communication & Interpersonal Skills

• Clear, professional verbal and written communication across all levels of the organization.
• Ability to interact with candidates, employees, and external stakeholders with diplomacy and discretion.
• Friendly, approachable demeanor with a service-oriented mindset.
• Responsive and courteous in handling inquiries and coordinating with internal teams.
• Collaborative team player who contributes positively to group dynamics.

Initiative & Independence

• Self-starter with a proactive approach to learning and task ownership.
• Demonstrates accountability and follows through on commitments with minimal supervision.
• Actively seeks opportunities to improve processes and enhance team efficiency.
• Exercises sound judgment and maintain confidentiality in all HR-related matters.

Technical Proficiency

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with HRIS and applicant tracking systems; willingness to learn new platforms (e.g., Workday, SAP).
• Comfortable using digital tools for scheduling, documentation, and reporting.
• Basic understanding of data privacy, cybersecurity practices, and digital collaboration tools (e.g., MS Teams, Zoom, SharePoint).