Administrative Assistant – Procurement

2 days ago

Manila, National Capital Region, Philippines LAdmins Full time

Administrative Assistant – Procurement & IT Support

Location:
Remote — Global (collaborating daily with IT & Contracts Management teams)

Employment Type:
Full-time

Help us keep our operations running efficiently. As an
Administrative Assistant – Procurement & IT Support
, you'll play a key role in managing IT procurement workflows, maintaining asset records, coordinating vendors, and supporting the Contracts Management team with documentation and compliance tasks.

Benefits and Compensation

  • Permanent Work from Home
  • Paid Time Off
  • Monthly Performance Bonus
  • Annual Bonus
  • Health Allowance

Start Date: January 5, 2026

What you'll do

Procurement & IT Support (Primary – ~60%)

  • Manage the procurement process for IT hardware, software licenses, and accessories.
  • Request quotes, compare pricing, and process purchase orders with vendors and suppliers.
  • Maintain accurate device inventory records, including warranties and asset assignments.
  • Track shipments to ensure timely delivery and deployment to internal and client users.
  • Support IT onboarding/offboarding processes for equipment allocation and recovery.
  • Prepare procurement and asset utilization reports to support data-driven decisions.
  • Assist with IT administrative tasks, including vendor correspondence and documentation.

Contracts Management Support (Secondary – ~40%)

  • Assist with drafting, organizing, and tracking contracts, NDAs, and renewals.
  • Maintain up-to-date records in internal contract management systems.
  • Coordinate approvals, signatures, and document version control.
  • Ensure compliance with internal documentation and filing standards.
  • Support reporting and documentation requests from the Contracts Management team.

General Administrative Duties

  • Maintain organized shared folders and records for IT and Contracts teams.
  • Schedule meetings, prepare minutes, and track follow-up actions.
  • Create spreadsheets, reports, and summaries as needed.
  • Perform additional administrative tasks as assigned by department leads.

What you'll bring

  • 2–4 years of experience in administrative, procurement, or operations roles.
  • Proven background in procurement, purchasing, or inventory management.
  • Excellent written and verbal English communication skills.
  • Proficiency with Microsoft Office or Google Workspace (Sheets, Docs, Slides).
  • Experience with procurement systems, CRMs, or asset management tools (a plus).
  • Basic understanding of IT devices, accessories, and procurement lifecycles.
  • Ability to work independently and meet deadlines in a fast-paced remote environment.
  • High integrity and accountability when handling sensitive or confidential information.

How you work (competencies that matter)

Organization
• Communication
• Planning & prioritization
• Problem solving
• Professionalism
• Quality focus
• Dependability
• Ethics

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