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Project Administration Assistant

3 weeks ago

San Fernando, Central Luzon, Philippines Jobs360 Full time

Roles And Responsibilities

  • Support administrative tasks across McNab construction projects, ensuring accuracy and timely completion of tasks.
  • Invoice Coding: Verify receipt of goods, check quantities and rates against purchase orders, create purchase orders if absent, and submit coded invoices for approval.
  • Document Control: Update and manage documents and drawings from consultants during the design phase and periodically thereafter. Upload, check, and publish drawings in Procore and the J drive; conduct weekly audits to ensure accuracy.
  • Concrete Usage Tracking: Review concrete invoices against pour plans, enter forecasted and actual quantities into the concrete register, calculate wastage and surcharges, and report discrepancies to the Contracts Administrator.
  • Payment Schedule Management: Send monthly payment schedules via email, track payment data, and upload into Procore.
  • Collaborate effectively with project teams and stakeholders to maintain smooth administrative operations.

Required Experience

  • Experience in construction administration or project support.
  • Strong attention to detail and organisational skills.
  • Effective communication and collaboration abilities.
  • Proficiency with document control systems (Procore preferred).

Minimum Qualifications

  • Relevant diploma or degree in Business Administration, Project Administration, or related field preferred.

A Successful Candidate Must Have

  • Excellent organisational, time management, and problem-solving skills.
  • Ability to manage multiple tasks accurately and meet deadlines.
  • Proactive, detail-oriented, and collaborative mindset.

Proficient With

  • Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
  • Procore or similar project and document management systems

Experience Advantage

  • Prior experience in construction or project administration.
  • Familiarity with project reporting, cashflow tracking, and document control processes.

ShoreXtra Perks

  • Day 1 HMO coverage
  • 20 Leave Credits Upon Regularization per Annum
  • Dayshift schedule
  • Fixed weekends off
  • Game lounge
  • Shorelife perks (gym membership discounts and more)
  • Engaging monthly activities
  • Free and unlimited barista-style coffee
  • Free parking and shuttle services
  • Employee referral incentives (Bronze)