Associate Project Officer

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Associate Project Officer is assigned to the Energy Sector Office (SD1-ENE) within the Sectors Department 1 (SD1). SD1 aims to deliver impactful sector strategy, initiatives, and integrated solutions that advance ADB's strategic agenda in the region and with ADB's clients. SD1, which is comprised of the Energy and Transport Sector Offices, delivers and supports sovereign, nonsovereign, and advisory operations; delivers knowledge services; supports regional departments (RD) and resident missions (RM) in engaging with developing member countries (DMCs); and ensures ADB's technical leadership externally and internally.

SD1-ENE leads ADB's energy sector operations. The office manages policy development, oversight of strategy implementation, knowledge management, budget management, project quality assurance, sector analytic work, and loan and technical assistance (TA) processing and administration in the energy sector in the five regions: Central and West Asia, East Asia, South Asia, Southeast Asia, and the Pacific. SD1-ENE is also responsible for implementing ADB corporate initiatives in the emerging areas, energy transition, and Energy Transition Mechanism & Partnership programs in select countries.

You will be based at our Headquarters in Manila, Philippines.

You will report to the designated Technical International staff.

Your Role

As an Associate Project Officer, you will provide support and coordination to the portfolio performance of the division by performing specific responsibilities. You will work independently and collaboratively to carry out a full spectrum of operational, analytical, knowledge and other support for the effective functioning of the team. You will provide technical assistance in project processing, administration, and contract administration.

You will:

- Support the processing, implementation, and administration of investment projects, TA projects, and assist in portfolio management and sector work and activities, focusing on the energy sector.

- Support portfolio management and project administration with tasks including, but not limited to: (i) monitoring the progress of assigned projects and preparing project performance reports; (ii) preparing annual forecasts of contract awards and disbursement, identifying factors responsible for shortfalls, and expediting achievements of target levels; (iii) identifying issues related to project implementation and taking action in close coordination with executing agencies (EAs), implementing agencies (IAs), contractors, consultants, and project beneficiaries; (iv) preparing measures and implementing them to address the issues; (v) preparing internal procurement papers, reviewing procurement documents including draft technical designs and cost estimates, and papers for extension of loan/grant/TA closing dates; (vi) reallocating loan proceeds, changes in scope and implementation arrangements, and other project administration tasks, and (vii) conducting review missions with the government counterpart.

- Analyze the team's portfolio performance, project administration workload, and provide guidance to other members of the team. Closely coordinate with the project administration teams across the sector office.

- Contribute to the analysis and review of mission reports, BTORs, memorandum of understanding and aide memoires, progress reports, and other available project performance indexes on a regular basis and ensure quality through conducting special loan or TA review missions, and tripartite portfolio review meetings. Contribute to addressing project administration red flags for timely corrective actions.

- Monitor annual forecasts of contract awards and disbursement, identify factors responsible for shortfalls, and analyze issues related to project implementation through interaction with EAs/IAs, contractors, consultants, and project beneficiaries, and prepare measures to address project administration issues

- Review loan/grant/TA processing and administration documents to be endorsed and approved by the designated Technical International staff and Director, SD1-ENE, following established quality assurance guidelines and relevant policies.

- Maintain effective liaison and working relationship with government agencies, development partners, and other stakeholders to facilitate formulation, processing, administration and monitoring of ADB-financed loans and TAs.

- Organize, contribute, support, and participate in meetings, conferences, seminars, and workshops, related to the energy sector.

- Participate in and contribute to project inception, review, mid-term review, special loan administration missions, and project completion review missions, as required.

- Contribute to sector assessments and provide appropriate advice on project procurement and sector policies and institutional reforms.

- Provide guidance and support in project processing missions in designing project implementation arrangements, including procurement/disbursement procedures and project management set up, and review of financing plans.

- Contribute to sector work in the field by assisting in conducting research, updating information, analyzing financial, institutional, or economic uses, and preparing reports on the subjects.

- Provide support to priority initiatives of the energy sector office, including through policy dialogue and knowledge events.

- Participate in and contribute to country programming and review missions to monitor performance of energy sector projects, including preparation of the related pre- and post-mission documentation. Facilitate timely processing and approval of development assistance pipeline (loans, TAs, and grants).

- Support in undertaking knowledge management products for the team and knowledge sharing.

- Mentor and support junior Technical Local staff.

- Perform other duties that may be assigned as reflected in the workplan.
Qualifications
You will need:

• Bachelor's degree in engineering, finance, business administration, public administration, or related disciplines; preferably with advanced training

• At least 5 years of hands-on experience in portfolio management, project administration, budget preparation/monitoring, and/or project processing activities related to loans and TA projects.

• Familiarity with good industry practices and guidelines within area of expertise

• Strong analytical, interpersonal, and cross-cultural skills

• Sound understanding of ADB or similar multilateral development bank procedures and practices related to TA and loan/grant project processing and administration, including safeguards compliance.

• Excellent oral and written communication skills in English

• Proficiency with computer-based applications.

• Please refer to the link for ADB Competency Framework for TL4.

Benefits

ADB offers competitive compensation and a comprehensive benefits package . The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.

• Paid leave (including parental)
• Medical and health benefits
• Life and other insurance plans
• Staff development
• Retirement plan
• Housing and education allowance (if applicable)
• Expatriate benefits (for international staff)

Additional Information

This appointment is open to internal and external applicants.

This is a fixed-term appointment for an initial fixed period of 3 years. At the end of the initial period, this appointment may, at the option of ADB, be extended once for up to 2 years, converted to a regular appointment, or ended on its expiration date. This decision will be made in the overall interest of ADB that: (a) it will require Staff's particular blend of skills and experience in the foreseeable future; and (b) Staff's performance is satisfactory and they are suitable for further employment.

About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 50 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030 .

ADB only hires nationals of its 69 members .

To view ADB Organizational Chart, please click here .

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

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