Conveyancing Assistant

About Sharesource:

We are a BCorp company whose purpose is to democratise opportunities for individuals from developing countries. With our brand and culture empowering our partners to attract and keep the most qualified members, we share the knowledge to unleash potential and grow scaling teams for Australian and Canadian businesses.

Step Into a Role That Grows With You

We're on the lookout for an experienced Conveyancing Assistant who knows the ins and outs of Queensland, Australia property law. In this role, you won't just keep files moving—you'll play a key part in contract reviews, internal communications, and ensuring smooth, stress-free transactions from start to finish.

What's in it for you? A supportive, collaborative legal team, exposure to a variety of conveyancing matters, and the chance to deepen your expertise while building a rewarding career in property law.

If you're ready to take the next step with a respected firm that values your growth and balance, we'd love to hear from you

What are you expected to do?

• Own the process: Review contracts of sale/purchase and manage conveyancing files from the ground up in our practice management system.
• Be the first touchpoint: Prepare client letters and communications that set the tone for a smooth legal journey.
• Keep things moving: Track key milestones like pest inspections and building reports, making sure nothing slips through the cracks.
• Drive transactions forward: Prepare client agreements, searches, PEXA authorisations, and all supporting documentation.
• Make settlements seamless: Draft settlement statements and prepare closing letters that bring matters to a professional finish.
• Support beyond conveyancing: Assist with wills, dictations, DocuSign processes, and other legal admin that keeps the team running smoothly.
• Close with care: Oversee matter closure and file archiving, ensuring compliance and order every step of the way.

You'll be a great fit if:

• You have 3+ years' proven experience as a Conveyancing Assistant in Queensland and know the state-specific requirements inside out.
• You're confident with PEXA and practice management systems (like EvolveGo or Smokeball).
• You're skilled in Microsoft Word and Outlook, keeping things efficient and professional.
• You have prior experience preparing wills from dictation.
• You have proficiency in DocuSign and other digital documentation tools.
• You thrive on organisation—juggling multiple deadlines without missing a beat.
• You communicate clearly and confidently, both in writing and speaking.
• You care about detail, delivering accurate documents every time.
• You work independently while being a reliable right-hand to solicitors.

What you gain beyond the role:

• Remote + Hybrid Flexibility: Enjoy the best of both worlds—collaborative office days when it counts, balanced with the freedom to work from home.
• Achieve Work-Life Balance and Flexibility: Work in an environment where you're trusted and empowered to work independently, while still having the support you need to deliver your best. Here, flexibility isn't just a perk—it's how we help you perform at your best, without sacrificing life outside of work.
• Open Culture: Your voice matters, we encourage proactive communication and fresh ideas.
• Supportive Team: From your very first day to every career milestone, we've got your back—with long-term growth and projects you can truly thrive in.
• Learn and Grow: Training, coaching, and international opportunities to level up your skills and career
• Be part of a B-Corp company that puts people and planet first while creating meaningful impact.

Please note: This role is remote; however, we require candidates to be based locally in the Philippines. This is to support occasional onsite activities such as team events, client meetings, or equipment handover. Additionally, local residency is necessary for compliance with Philippines labor laws and employment regulations.

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Why work for Sharesource?

Our clients come from all walks of life and so do we. We hire hundreds of skillful individuals from a wide variety of backgrounds, genders, ages, and personalities to live out our diverse culture and make a positive impact on the world

Our 5 Values:

• Make a social impact: We balance our work for client teams and for society by constantly making a positive impact.
• Be proactive: We encourage brave thinking and continuous improvement, and drive change through action.
• Create value: We create measurable values for our stakeholders: our teams, partners, suppliers, investors, and communities.
• Be fair, open and honest: We foster equality and inclusivity in a supportive environment that embraces diversity and celebrates achievements.
• Add fun, passion and love: We prioritise fun and passion, fostering higher engagement and a positive can-do attitude.

What makes us different?

Our culture code. You will be a part of our vibrant company culture and experience a workplace where your contributions are valued, your growth is encouraged, and your opinion is respected:

• Challenged, autonomous, momentum
• Learning, growth mindset
• Lead by our values
• Heard, cared for, make good friends

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What happens after you submit your application?

The whole process takes around 4 weeks:

• There will be 3-4 interviews and a possible assessment from our client partner. You will undergo an initial interview, a culture interview, and 1-2 interviews with our cool client. This will run for about 1-2 weeks but we will let you know if we need to ramp it up. Be yourself and have fun.
• We will constantly communicate with you as to the development of your application. You can also directly communicate with us to ask us about the status of your application.
• If all goes well, we complete the reference check and provide other necessary requirements so we can offer you the job right away.

We would be grateful if you have these already:

• Fit to Work/Health Card (Basic 5 employment medical tests)
• NBI Clearance
• Social IDs - PHIC, SSS, HDMF, TIN
• Character references with contact info

At Sharesource, we believe in the value of diversity and inclusion. We are committed to creating a diverse, respectful, and inclusive workplace, and we do not discriminate based on factors such as race, gender, religion, sexual orientation, or disability.