Accounts Payable Staff

48 minutes ago

Manila, National Capital Region, Philippines RELYT SOLUTIONS INC. Full time ₱300,000 - ₱600,000 per year

DUTIES AND RESPONSIBILITIES
A. Accounts Payable Processing
  1. Receive, review, and validate all supplier invoices and billing documents.
  2. Verify the completeness, accuracy, and compliance of all payables with internal policies.
  3. Maintain an updated schedule of all outstanding payables.
  4. Monitor due dates and ensure that payments are prepared ahead of schedule.
B. Check and Payment Preparation
  1. Prepare checks, payment vouchers, and supporting documentation for approval.
  2. Ensure timely release and proper safekeeping of checkbooks and related payment instruments.
  3. Process online fund transfers and digital payments as required.
  4. Coordinate with suppliers regarding payment release, pick-up arrangements, and acknowledgments.
C. Recording, Bookkeeping, and Documentation
  1. Record all payments and payables in the company's accounting system with accuracy and completeness.
  2. Maintain organized physical and electronic files of vouchers, invoices, checks, and receipts.
  3. Update journals, ledgers, and other payment-related schedules.
  4. Assist in month-end and year-end closing activities pertaining to accounts payable.
D. Vendor Coordination
  1. Communicate promptly and professionally with suppliers regarding billing concerns, discrepancies, and payment status.
  2. Address vendor inquiries and provide required documentation as needed.
  3. Help maintain positive and professional relationships with suppliers and service providers.
E. Compliance and Internal Controls
  1. Ensure adherence to company policies, approval limits, and financial controls.
  2. Protect and maintain confidentiality of financial documents and payment instruments.
  3. Prepare documents required for internal and external audit purposes.
  4. Report any irregularities, discrepancies, or findings to the Finance Manager immediately.

III. QUALIFICATIONS
  1. Bachelor's degree in Accounting, Finance, Business Administration, or any related field.
  2. At least 1–2 years of relevant experience in accounts payable or general accounting is preferred.
  3. Knowledgeable in bookkeeping procedures and basic accounting principles.
  4. Proficient in MS Excel and accounting software (e.g., QuickBooks, Xero, SAP, or equivalents).
  5. Strong attention to detail and accuracy in data processing.
  6. Excellent organizational and time management skills.
  7. Ability to maintain confidentiality and handle sensitive information with integrity.
  8. Strong communication and interpersonal skills.

IV. CORE COMPETENCIES
  • High level of accuracy and attention to detail
  • Strong analytical and problem-solving abilities
  • Ability to work under minimal supervision
  • Professionalism and reliability
  • Effective communication and vendor relations
  • Compliance with deadlines and financial controls

V. WORKING CONDITIONS
  • Standard office environment
  • May be required to occasionally extend work hours during monthly closing or audit season
  • Frequent coordination with internal departments and external suppliers

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