Business Operations

5 hours ago

Manila, National Capital Region, Philippines Valu-Express Pharma and Medical Supplies Distribution Full time ₱600,000 - ₱1,200,000 per year

We're hiring - Operations & Administrative Officer (Accounting and HR experience required)

Position: Operations & Administrative Officer

Type: Full-time (Small Business)

Location: 1533 Maria Clara St. Sta. Cruz, Manila

Reports to: Business Owner

Role Summary

We are a growing small business seeking a highly organized and detail-oriented Operations & Administrative Officer. This role is ideal for someone who enjoys wearing multiple hats—covering administration, HR, finance, and compliance. You will be the backbone of day-to-day operations, ensuring the business runs smoothly while the owner focuses on strategy and growth.

Key Responsibilities

Administration & Documentation


• Maintain and organize company files, contracts, permits, and business registrations


• Prepare business correspondence, memos, and reports


• Manage scheduling, communications, and general office operations

Finance & Accounting


• Handle basic bookkeeping (invoices, receipts, reconciliations)


• Monitor cash flow, prepare simple financial reports


• Coordinate with external accountant for tax filings and compliance


• Ensure timely payment of bills, payroll, and government contributions

Human Resources


• Assist with recruitment process (posting jobs, screening resumes, scheduling interviews)


• Maintain employee records, contracts, and attendance


• Prepare payroll, benefits, and government reporting (SSS, PhilHealth, Pag-IBIG)


• Support on-boarding and employee engagement activities

Compliance & Operations


• Ensure all permits, licenses, and government filings are up to date


• Support operational projects and process improvements


• Act as the point of contact between the owner and external partners (suppliers, government agencies, accountant, lawyer, etc.)

Qualifications


• Bachelor's degree in Business Administration, Finance, Accounting, or related field


• At least 2–4 years of experience in admin, accounting, or operations (preferably in a small business or startup environment)


• Strong organizational and time-management skills


• Excellent attention to detail; able to spot errors and inconsistencies


• Knowledge of HR and payroll processes


• Proficiency in MS Office/Google Workspace; familiarity with accounting tools (QuickBooks, Xero, or similar) is a plus


• Flexible, proactive, and comfortable handling multiple responsibilities at once

What We Offer


• Opportunity to grow with the business and take on more responsibility as we expand


• Direct mentorship and collaboration with the business owner


• Flexible and supportive work environment (we value initiative and reliability)

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