Branch Accounting Supervisor

POSITION SUMMARY:

The Branch Accounting Supervisor is responsible for overseeing the timely and accurate recording of all branch transactions. This includes supervising branch accountants, managing corporate assets, monitoring expenses, sales transactions, collections, account reconciliations, financial analysis and aging accounts, as well as ensuring proper accountabilities for the sales and distribution department.

KEY RESPONSIBILITIES:

1. Branch Supervision and Management

1.1 Supervise and support the branch accountants to ensure efficiency and accuracy in all accounting operations.

1.2 Monitor daily operations of branch accounting, ensuring all tasks are completed in a timely and accurate manner.

1. Monitoring of Sales Transaction

2.1 Ensure accurate recording and timely resolution of discrepancies in sales transactions.

2.2 Conduct daily reviews of sales records for accuracy and proper processing.

2.3 Oversee proper documentation of sales, including invoices and receipts.

2.4 Collaborate with the sales team to address transaction irregularities and outstanding payments.

1. Monitoring of Sales Collection

3.1 Oversee and ensure the timely and accurate collection of sales and revenue.

3.2 Review daily, weekly, and monthly collection reports to ensure targets are met and discrepancies are addressed promptly.

3.3 Work closely with the sales department to ensure proper documentation and follow-ups on outstanding payments.

3.4 Monitors the documentation, timely follow-up, and resolution of returned or bounced checks in compliance with company policies and legal procedures.

1. Monitoring of Sales Remittances

4.1 Track and verify daily sales remittances for accuracy and timeliness.

4.2 Identify and resolve discrepancies in remittance submissions.

4.3 Ensure compliance with company policies and procedures in handling and reporting of sales remittances.

4.4 Provide regular reports on remittance status to management.

1. Accountability of Salesmen and Warehouse In-Charge

5.1 Monitor and evaluate the accountabilities of salesmen and branch warehouse in-charge, including revolving funds, stocks, receivables, and remittances.

5.2 Ensure that proper records are maintained and accountability measures are in place for all staff in charge of sales and inventory.

1. Reconciliation of Accounts

6.1 Manage and oversee the timely reconciliation of all branch accounts, ensuring that discrepancies are investigated and resolved.

6.2 Perform regular audits and check the integrity of financial data, ensuring accurate and up-to-date records.

1. Monitoring of Aging of Accounts

7.1 Ensure that the overdue accounts are monitored, and follow-ups are done as needed.

7.2 Assess and report on overdue accounts and assist in developing strategies for minimizing aging accounts.

1. Corporate Asset Management

8.1 Oversee and manage the branch's corporate assets, including inventory, fixed assets, and other company property.

8.2 Maintain accurate asset records and conduct periodic counts.

8.3 Coordinate with the admin department to ensure proper documentation and management of assets.

1. Monitoring and Checking Branch Expenses:

9.1 Review, approve, and reconcile expense reports for compliance with policies and budgets.

9.2 Monitor branch expenditures and identify cost-saving opportunities.

9.3 Ensure accurate coding and allocation of expenses in the accounting system.

9.4 Investigate and resolve discrepancies in expense accounts.

9.5 Prepare and report branch expenses to the accounting manager.

9.6 Provide guidance to branch accountants on expense tracking and reporting.

10 Team Management

10.1 Coordinate daily team activities and delegate tasks effectively.

10.2 Monitor team performance and provide regular feedback to the accounting manager.

10.3 Resolve conflicts and maintain a positive working environment.

1. Compliance and Reporting

11.1 Ensure the branch accountants in adhering to company policies, accounting principles, and legal requirements in accounting reporting.

11.2 Prepare and present accounting reports to management, highlighting key financial data, discrepancies, and operational improvements.

1. Other Duties

12.1 Perform additional tasks and responsibilities as assigned by management to support the overall branch accounting operations of the branch.

QUALIFICATIONS:

1. Bachelor's degree in Accounting, Finance, or a related field. CPA or equivalent certification preferred.

2. At least 3-5 years of experience in accounting or finance, with a proven track record in branch-level accounting supervision.

3. Strong knowledge of accounting standards, principles and regulation.

4. Experience in managing a team and working with various departments to ensure efficient accounting operations.

5. Proficiency in accounting software and Microsoft Office Suite (Excel, Word, etc.).

SKILLS:

1. Strong attention to detail, analytical skills, and the ability to resolve discrepancies.

2. Excellent organizational, time management, and communication skills.

3. Ability to work under pressure and meet deadlines.

WORKING CONDITIONS:

1. This role is based in the branch office.

2. Standard office environment with occasional overtime during peak periods

3. Ability to sit for extended periods and use a computer

4. Occasional travel may be required depending on company needs.

Job Type: Full-time

Pay: Php38, Php40,000.00 per month

Benefits:

• Free parking
• On-site parking
• Opportunities for promotion
• Promotion to permanent employee

Work Location: In person