Construction Admin

A construction admin is responsible for managing administrative tasks to ensure a project runs smoothly, from handling contracts and budgets to overseeing documentation and communicating with stakeholders. Their duties include preparing bids, managing schedules, processing invoices and change orders, and ensuring compliance with regulations and contracts. Ultimately, they handle the paperwork and behind-the-scenes operations so the project team can focus on building.

Key responsibilities

• Project and contract management: Assist with estimating costs, creating schedules, and managing bid packages. They also oversee contract administration and document requirements.
• Financial administration: Process invoices, manage change orders, and handle billing and payroll for administrative workers.
• Documentation and record-keeping: Assemble and maintain all project documentation, including work logs, submittals, and closeout packages like warranties and equipment information.
• Communication and coordination: Liaise with clients, contractors, and suppliers, and keep stakeholders updated on project status.
• Quality control and compliance: Monitor quality control programs and ensure compliance with all safety and building regulations.

How to become a construction administrator

• Gain experience: Start with roles that provide relevant experience, such as administrative support, contract administration, or even entry-level construction work.
• Pursue education: A high school diploma is required, but some college is highly preferred. A college degree is often an advantage but not strictly necessary, especially if you gain practical experience through an internship or entry-level role.
• Develop key skills: Strong IT skills and excellent communication skills are crucial for managing documents and working with the project team.
• Consider certifications: Obtain professional certifications, such as the contract administration certification from the National Construction Management Association, to enhance your qualifications.