AP, Payroll

AP, Payroll & HR Admin Specialist | Construction AP, Payroll & HR Admin Specialist will own day-to-day A/P, procurement, payroll processing in QuickBooks Desktop Payroll, certified payroll, and union reporting. Also responsible for keeping vendor bills current, Ramp tight, payroll/benefits compliant and on time. Accounts Payable & Procurement Enter/verify vendor bills in QuickBooks Desktop; 2-/3-way match to POs/receipts. Manage Ramp (card issuance/limits, expense reviews, receipt compliance, reimbursements, Bill Pay). Maintain vendor files (W-9s, COI expirations, ACH details) and resolve statement variances. Prepare weekly A/P aging; recommend payment runs. Payroll (QuickBooks Desktop Payroll) & HR Administration Maintain payroll items (earnings, fringes, deductions, taxes), employee profiles, and job/class mappings. Pay liabilities & e-file/e-pay federal/state/local taxes; prepare quarterlies (941/940, state) and annual W-2/W-3. Reconcile payroll registers to GL; post payroll and benefit/tax entries and accruals. Coordinate onboarding (checklists, I-9/W-4 completion with US team) and maintain HR files. Certified Payroll & Union Reporting Prepare WH-347 and state/prevailing-wage reports using QBD time/payroll data; upload to required portals. Compile/file union fringe and dues remittances; maintain rate tables by craft/job; track apprenticeship/training. Ensure correct job classifications and fringe allocations. Reconciliations & Support Vendor, credit card, bank reconciliations; research/clear old items. Maintain document control in Drive (invoices, receipts, payroll backup). Support month-end with clean subledgers and audit-ready backups. Systems: QuickBooks Desktop (with Payroll – Enhanced/Assisted), Ramp, Microsoft Excel/Google Sheets Success in 30/60/90 Days 30: Trained on client’s cycles; A/P aging accurate weekly; first payroll run completed in QBDP. 90: A/P, payroll, and compliance are proactive; reconciliations month-end ready within 3 business days. Requirements 2–4+ years in construction or field-service accounting (offshore experience welcome). Hands‑on with QuickBooks Desktop + QuickBooks Desktop Payroll and Ramp. Demonstrated certified payroll & union reporting experience (Davis‑Bacon/prevailing wage). Solid Excel/Sheets (XLOOKUP, SUMIFS, Pivot Tables); strong reconciliation skills. Nice‑to‑Haves AIA progress billing exposure (G702/G703) and job‑cost coding familiarity. Experience with LCPtracker/eMars or similar compliance portals. Working Style & Requirements Documentation: Maintain SOPs/checklists; audit‑ready backups in shared drive. Culture: Proactive, detail‑obsessed, comfortable in a fast, hands‑on environment. Client Relationship: You will be directly working with the client. This means that you will communicate with the client, provide services, and address any client‑related matters independently. Payments: All payments for your services will be handled by the client. Elevate and Delegate is not involved in processing your payroll. Your salary will directly go to you. Vacation Leaves and Holidays: While we may have recommendations or guidelines regarding vacation leaves and holidays, the decision is entirely at the discretion of the client. You are expected to align your schedule with the client’s business needs and any specific policies or preferences they may have in this regard. Employment Type: Full-Time Schedule: Minimum 4‑hour overlap with 9:00–5:00 ET Salary: $1,300 - $1,400 per month #J-18808-Ljbffr