Administrative Assistant

1 day ago

Eastwood Metro Manila, Philippines INTELASSIST INC. Full time ₱1,800,000 - ₱2,160,000 per year

Employment Type: Full-Time Employment Work Setup: Onsite onboarding for two weeks, followed by a transition to a remote setup.

Work Schedule:Night Shift (Following U.S. Time Zone)

Location: Eastwood, Libis, Quezon City

Salary Package: 45,000 to 55,000 PHP/Monthly

Job Description:

The Administrative Assistant will provide day-to-day operational and administrative support, ensuring effective coordination between clients, suppliers, and internal teams. This role requires strong organizational skills, clear communication, and the ability to manage multiple responsibilities independently.

This is a hybrid administrative and operations support role. The Virtual Assistant will handle a mix of calendar and email management, light bookkeeping support, and research on technology and automation solutions. The ideal candidate is resourceful, detail-oriented, and eager to contribute ideas that improve operations. This is not a simple task-based position—the VA is expected to take initiative, identify opportunities for efficiency, and support business growth.

Key Responsibilities:

Administrative & Communication Support

  • Manage inbound calls through OpenPhone and redirect as needed
  • Handle email correspondence, supplier coordination, and basic customer support
  • Schedule bank appointments, supplier meetings, and other administrative tasks

Operational Support

  • Place orders with suppliers and assist with opening new accounts
  • Prepare and send invoices in Express Invoice via remote desktop system
  • Maintain accurate records and ensure timely follow-up on tasks

Collaboration & Oversight

  • Report directly to business owner while supported by Intelassist operations team (HR, payroll, compliance, and performance tracking)
  • Maintain clear, professional communication in English

Other Duties and Responsibilities:

  • Manage executive calendar: schedule client calls, set reminders, and ensure time is optimized
  • Organize and monitor email inbox, draft professional responses, and flag high-priority items
  • Support bookkeeping: expense entry, reconciliations, and tracking payments in QuickBooks or similar software
  • Conduct in-depth research on technology solutions, automation tools (e.g., Notion, N8N), and operational best practices; summarize findings with recommendations
  • Assist in creating and documenting Standard Operating Procedures (SOPs) to streamline recurring processes
  • Track tasks, deliverables, and project deadlines, ensuring nothing falls through the cracks
  • Coordinate with vendors, clients, and partners on follow-ups, scheduling, and document requests
  • Compile reports and maintain organized digital records across systems
  • Provide proactive suggestions for improving workflows, productivity, and automation opportunities
  • Deliver weekly progress updates on completed work, open items, and blockers

Job Requirements:

  • 5+ years of administrative or office support experience
  • Bachelor's degree preferred
  • Strong English communication skills (verbal and written)
  • Strong command of Microsoft Office Suite and digital collaboration tools
  • Demonstrated ability to manage calendars, emails, and bookkeeping tasks efficiently
  • Experience with invoicing software or accounting tools a plus
  • Highly organized with strong attention to detail
  • Ability to work independently and adapt to changing priorities

WHY INTELASSIST?We grow together. We value your effort. We aim to empower you.

  • Virtual Administrative Assistant

    2 weeks ago

    Eastwood City, Philippines Intelassist Inc. Full time ₱30,000 - ₱40,000 per year

    Employment Type: Full-Time EmploymentWork Setup: Onsite onboarding for two weeks, followed by a transition to a remote setup.Work Schedule: Night Shift (Following U.S. Time Zone)Location: Eastwood, Libis, Quezon CitySalary Package: 30,000 to 40,000 PHP/MonthlyJob DescriptionWe are looking for candidates who take pride in ensuring smooth and efficient...

  • Administrative Assistant

    4 days ago

    BF Homes, Metro Manila, Philippines Homura Corp Full time ₱104,000 - ₱130,878 per year

    We are looking for a highly organized and proactive Administrative Assistant to oversee and support our day-to-day office operations, administrative tasks, and HR coordination. This role is essential in ensuring the smooth running of the office, accurate record-keeping, and maintaining compliance with administrative and HR policies. Administrative...

  • Administration Assistant

    1 day ago

    Ermita, Metro Manila, Philippines Top1Movers Worldwide Inc Full time ₱15,000 - ₱30,000 per year

    Top1Movers Worldwide Inc is hiring a Full time Administration Assistant role in Ermita, NCR. Apply now to be part of our team.Job summary:Looking for candidates available to work:Monday: Morning, AfternoonTuesday: Morning, AfternoonWednesday: Morning, AfternoonThursday: Morning, AfternoonFriday: Morning, Afternoon

  • Sales and Administrative Assistant

    5 hours ago

    , Metro Manila, Philippines Viventis Search Asia Full time

    We are looking for a motivated Sales and Administrative Assistant and detail-oriented individual who can handle a dual role: driving sales growth through client acquisition and relationship management while providing essential administrative support to ensure smooth day-to-day operations. Responsibilities Identify, pursue, and develop new business...

  • Administrative Assistant

    7 hours ago

    , Metro Manila, Philippines Staff4Me Full time

    The Administrative assistant provides essential administrative, coordination, and documentation support to staff and team members. This role is key in ensuring accurate project setup, clear communication, and proper documentation management aligned with internal and client-facing standards. The Administrative assistant reports directly to senior staff. Role...

  • Administrative Assistant

    6 hours ago

    , Metro Manila, Philippines Integrated Computer Systems, Inc. Full time

    Registered Psychometrician | Human Resource Assistant at Integrated Computer Systems Inc. Responsibilities: Timely submissions of reports. Timely and accurate entry and update of Contract and Configuration items in Autotask Positive customer (internal & external) feedback Timely processing of RFPs (Station allowance, Flight bookings, etc) Organizational...

  • Systems Administrator

    2 weeks ago

    Eastwood, Philippines TECHNOGLOBAL TEAM, INC. Full time $60,000 - $80,000 per year

    Do you thrive in a fast-paced environment where you can make a real impact? If so, then we want to hear from you As we continue to expand, we're looking for individuals with the right skills and qualifications who are also passionate about contributing to our unique culture. .YOU DESERVE THE BEST - Enjoy these Perks Comprehensive day 1 HMO with 10K...

  • Assistant Building Administrator

    4 days ago

    Bonifacio Global, Metro Manila, Philippines Private Advertiser Full time ₱900,000 - ₱1,200,000 per year

    POSITION SUMMARYAssists the Building Administrator in managing daily operations, facility and maintenance of the assigned building and liaises with tenants and owners, coordinates and manages maintenance, housekeeping, security activities, and ensures the facilities meet regulatory standards and codes.QUALIFICATIONSBachelor's degree in EngineeringAt least 5...

  • Administrative Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Mothership Recording Studios Full time $3,000 - $6,000 per year

    Company DescriptionThe Mothership Recording Studios, located in Tomas Morato, Quezon City, specializes in various audio recording productions. We feature professional VO artists, writers/translators, subtitling editors, engineers, and directors. Our services cater to dubbing, animation, gaming, AVPs, corporate videos, PSAs, telephony, interactive media,...

  • Administrative Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Peoplegig Full time $30,000 - $50,000 per year

    About the job Administrative Assistant This role's main responsibility is to assist and work closely to support the Administration and Auditing teams. This will be an administration all-rounder, providing professional administration support. Duties shall include, however not limited to:Preparation of various client documentation Scheduling of various...