Administrative Assistant

3 days ago

Eastwood Metro Manila, Philippines INTELASSIST INC. Full time ₱1,800,000 - ₱2,160,000 per year

Employment Type: Full-Time Employment Work Setup: Onsite onboarding for two weeks, followed by a transition to a remote setup.

Work Schedule:Night Shift (Following U.S. Time Zone)

Location: Eastwood, Libis, Quezon City

Salary Package: 45,000 to 55,000 PHP/Monthly

Job Description:

The Administrative Assistant will provide day-to-day operational and administrative support, ensuring effective coordination between clients, suppliers, and internal teams. This role requires strong organizational skills, clear communication, and the ability to manage multiple responsibilities independently.

This is a hybrid administrative and operations support role. The Virtual Assistant will handle a mix of calendar and email management, light bookkeeping support, and research on technology and automation solutions. The ideal candidate is resourceful, detail-oriented, and eager to contribute ideas that improve operations. This is not a simple task-based position—the VA is expected to take initiative, identify opportunities for efficiency, and support business growth.

Key Responsibilities:

Administrative & Communication Support

  • Manage inbound calls through OpenPhone and redirect as needed
  • Handle email correspondence, supplier coordination, and basic customer support
  • Schedule bank appointments, supplier meetings, and other administrative tasks

Operational Support

  • Place orders with suppliers and assist with opening new accounts
  • Prepare and send invoices in Express Invoice via remote desktop system
  • Maintain accurate records and ensure timely follow-up on tasks

Collaboration & Oversight

  • Report directly to business owner while supported by Intelassist operations team (HR, payroll, compliance, and performance tracking)
  • Maintain clear, professional communication in English

Other Duties and Responsibilities:

  • Manage executive calendar: schedule client calls, set reminders, and ensure time is optimized
  • Organize and monitor email inbox, draft professional responses, and flag high-priority items
  • Support bookkeeping: expense entry, reconciliations, and tracking payments in QuickBooks or similar software
  • Conduct in-depth research on technology solutions, automation tools (e.g., Notion, N8N), and operational best practices; summarize findings with recommendations
  • Assist in creating and documenting Standard Operating Procedures (SOPs) to streamline recurring processes
  • Track tasks, deliverables, and project deadlines, ensuring nothing falls through the cracks
  • Coordinate with vendors, clients, and partners on follow-ups, scheduling, and document requests
  • Compile reports and maintain organized digital records across systems
  • Provide proactive suggestions for improving workflows, productivity, and automation opportunities
  • Deliver weekly progress updates on completed work, open items, and blockers

Job Requirements:

  • 5+ years of administrative or office support experience
  • Bachelor's degree preferred
  • Strong English communication skills (verbal and written)
  • Strong command of Microsoft Office Suite and digital collaboration tools
  • Demonstrated ability to manage calendars, emails, and bookkeeping tasks efficiently
  • Experience with invoicing software or accounting tools a plus
  • Highly organized with strong attention to detail
  • Ability to work independently and adapt to changing priorities

WHY INTELASSIST?We grow together. We value your effort. We aim to empower you.

  • Executive Administrative Assistant

    1 day ago

    Eastwood, Metro Manila, Philippines TECHNOGLOBAL TEAM, INC. Full time ₱450,000 - ₱900,000 per year

    ENJOY THE BENEFITS OF WORKING IN A HYBRID SET-UPWork with flexibility at home, take a free lunch when you're onsite. #WeAreTGT in Eastwood: Great Place to Work CertifiedHealth & Wellbeing: HMO from Day 1 (with dependent & dental coverage), psychiatric & medicine support, flu shots, life insuranceRewards & Recognition: 24 PTOs (with conversion), annual...

  • Administrative Assistant

    2 weeks ago

    Eastwood City, Philippines Integrated Resorts Property Management Incorporated Full time ₱216,000 - ₱332,000 per year

    Organize and schedule appointments, meetings, and eventsMaintain filing systems, both electronic and physicalPrepare and edit correspondence, reports, and presentationsOrder office supplies and maintain inventory levelsAssist with data entry, records management, and document preparationHandle incoming and outgoing mail and deliveriesSupport other team...

  • Virtual Administrative Assistant

    2 weeks ago

    Eastwood City, Philippines Intelassist Inc. Full time ₱360,000 - ₱480,000 per year

    Employment Type: Full-Time EmploymentWork Setup: Onsite onboarding for two weeks, followed by a transition to a remote setup.Work Schedule: Night Shift (Following U.S. Time Zone)Location: Eastwood, Libis, Quezon CitySalary Package: 30,000 to 40,000 PHP/MonthlyJob DescriptionWe are looking for candidates who take pride in ensuring smooth and efficient...

  • Administrative Assistant

    2 weeks ago

    Santolan, Metro Manila, Philippines PHILCARE PHARMA INC. Full time ₱250,000 - ₱350,000 per year

    About Philcare PharmaPhilcare Pharma is a fast-growing healthcare company committed to improving access to evidence-based therapies and advancing clinical education. We take pride in building a dynamic team that contributes to both the healthcare industry and the professional growth of our people.Responsibilities:Provide administrative and clerical support...

  • Recruitment Assistant

    2 weeks ago

    Eastwood, Metro Manila, Philippines Torero Global Outsourcing Corp. Full time ₱240,000 - ₱360,000 per year

    Job DetailsJob Type: Freelance Full-time (42 hours/week). Responsible for government mandatories (Tax and other mandates)Schedule: 4 days' work week, with 3 consecutive days off (between 12 am-2:30 pm Manila time)Location: On-site in Quezon City, EastwoodCompensation: PHP20,000 to PHP30,000 all in monthly salary (based on experience).Key Responsibilities:-...

  • Administrative Assistant

    5 days ago

    Sienna, Metro Manila, Philippines BINA'S AUTO SPPLY INC. Full time ₱250,000 - ₱350,000 per year

    KEY RESPONSIBILITIES:✓ Provide comprehensive administrative and clerical support to ensure efficient daily officeoperations.✓ Assist in processing, securing, and monitoring company licenses, permits, and other regulatoryrequirements to maintain compliance with government agencies.✓ Support in building and facility administration, including maintenance,...

  • Administrative Assistant

    3 weeks ago

    , Metro Manila, Philippines Buscojobs Full time

    Overview Pasig, Palawan Jollibee Foods Corporation. Posted today. Job Description Real Estate Administrative Assistant: The Real Estate Assistant is responsible for assisting and supporting the Real Estate Group in the delivery of the division’s daily tasks, primarily in the monitoring of documents and completion of database which are significant in the...

  • Administrative Assistant

    5 days ago

    BF Homes, Metro Manila, Philippines Homura Corp Full time ₱300,000 - ₱450,000 per year

    We are looking for a highly organized and proactive Administrative Assistant to oversee and support our day-to-day office operations, administrative tasks, and HR coordination. This role is essential in ensuring the smooth running of the office, accurate record-keeping, and maintaining compliance with administrative and HR policies. Administrative...

  • Administrative Assistant

    1 week ago

    , Metro Manila, Philippines Buscojobs Full time

    Administrative Assistant – Pascal Resources Energy, Inc. (Pasig, Kapitolyo) Location: Pasig, Kapitolyo, Pasig City Job Description: Handles the tracking, recording and monitoring of company assets. Monitors the Company vehicle registrations, PMS/repairs and keeps related documents. Assists in managing company assets including office equipment and furniture...

  • Administration Assistant

    3 days ago

    Ermita, Metro Manila, Philippines Top1Movers Worldwide Inc Full time ₱15,000 - ₱30,000 per year

    Top1Movers Worldwide Inc is hiring a Full time Administration Assistant role in Ermita, NCR. Apply now to be part of our team.Job summary:Looking for candidates available to work:Monday: Morning, AfternoonTuesday: Morning, AfternoonWednesday: Morning, AfternoonThursday: Morning, AfternoonFriday: Morning, Afternoon