AP Team Lead

7 days ago

Pasay, National Capital Region, Philippines Infinit-O Full time ₱900,000 - ₱1,200,000 per year

Job skills and Responsibilities:

  • Clear and professional communication with vendors, team members, and internal departments.

  • Effectively communicate with internal stakeholders on the purchase order creation process to ensure consistency and accuracy across the organization

  • Manage status of purchase orders and troubleshoot issues to resolution including engagement with requisitioner or department head

  • Ability to explain discrepancies and resolve invoice issues.

  • Investigating payment discrepancies, duplicate payments, and vendor disputes.

  • Expertise in reviewing a high volume of invoices, ensuring they are accurately captured, coded, approved and paid on time

  • Proactively work with internal stakeholders to resolve vendor discrepancies timely, including online face-to-face working discussions

  • Maintain and manage current vendor onboarding process, inclusive of receiving required tax documentation and banking details

  • Review of routine and ad hoc monthly journal entries prepared by the AP processing team

  • Analyze and prepare vendor payment proposals for approval on a weekly basis and off-cycle as deemed necessary for urgent requests

  • Coordinate completion and timely review of monthly cash reconciliation tasks, AP reconciliations, credit card reconciliations

  • Perform monthly reviews including, but not limited to, past due payments, unapproved/rejected purchase orders, purchase orders to be closed and procurement/legal verificationsFamiliarity with 2-way match, accruals and payment terms.

  • Analyze expense trending for expense accruals and month-end close activities related to accounts payable

  • Oversee daily bank activity and credit card transaction processes performed by AP staff members

  • Drive process improvements to streamline the accounts payable workflow

  • Ad hoc tasks to assist the Accounting and Finance function as needed

  • Role may require off hour collaboration and engagement

Desired Skills and Experience:

  • Bachelor's degree in Accounting and CPA licensure

  • Strong knowledge of Accounting, Accrual and Accounts Payable principles

  • At least 3 years of experience preferred

  • Excellent communication (written and verbal), analytical, and interpersonal skills to manage and collaborate with team members, vendors and internal stakeholders

  • Attention to details is critical for this role

  • Ability to work in fast-paced, high volume environment, and meet tight deadlines

  • Advanced proficiency in Microsoft Excel (Pivot tables, Lookup functions) and Powerpoint

  • Desire and willingness to gain management skills

  • Proven history of suggesting and implementing process improvements

  • Experience with NetSuite, CashPro, Zendesk, and Google suite a plus

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