Assistant Manager for Legal

JOB DESCRIPTION

1. CASES

• Coordinates with consultant and retainers in preparing the documents and research that is necessary for the special assignments on the assigned cases.
• Compiles and Organizes of the Annexes/Exhibits for the pleadings to be submitted in court and other government offices.
• Monitors status of cases filed in Court/Prosecutor's Office/Administrative Offices.
• Monitors and communicates with retained lawyers regarding the report status of the cases.
• Attends to billings from Retained Lawyers and prepares documents for payment of such.
• Ensures safe keeping of case files, complaint, pleadings and decisions
• Ensures the Legal Counsel in preparing Demand Letters, pleadings, contracts, agreements and other special documents required by the company.
• Attends hearing in the court to represent the company in civil, and criminal cases on collection and labor cases.
• Facilitates negotiations and compromise agreements of collections cases.
• Assists legal counsel in complying with court rules of procedure for filing briefs.

2. SMALL CLAIMS

• Compiles and Organizes of the Annexes/Exhibits for the pleadings to be submitted in court.
• Monitors status of cases filed in Court.
• Ensures safe keeping of case files, complaint, pleadings and decisions.
• Ensures the Legal Counsel in preparing Demand Letters, pleadings, contracts, agreements and other special documents required by the company.
• Attends hearing in the court to represent the company in civil and criminal cases on collection.
• Facilitates negotiations and compromise agreements of collections cases.
• Assists legal counsel in complying with court rules of procedure for filing briefs.

3. STATUTORY COMPLIANCE

• Attends to the notarization of documents, memoranda and pleadings from Atlanta Group of Companies.
• Updates and monitor Corporate Records such as G.I.S, AOI, Stock Certificate, Board Resolution and related official documents.
• Prepares Secretary Certificate, Special Power of Attorney and Affidavit for Atlanta Group of Companies.
• Ensures safe keeping of duplicate copy of corporate records.

4. MANAGEMENT REPORTING

• Transcribes documents such as contracts, pleadings, Memoranda of Agreements, Deeds of Absolute Sale, etc.
• Files received notarized documents, memoranda and pleadings from the various government offices and litigant counsels.
• Prepares monthly/weekly reports on the Status of Pending Cases and Report on Cases.
• Handles by Retained Lawyers.
• Reports to the President/Chairman, CEO and EVP.
• Organizes meetings required by the President/Chairman and other reports requested by the Corporate Secretary/EVP and CEO. Represents Legal Department in MANCOM meeting and taking minutes of meeting.
• Facilitates negotiations and compromise agreements of collection cases.
• Maintains confidentiality on all matters.
• Performs other related tasks as may be required by the EVP & President from time to time.

JOB QUALIFICATIONS

• Bachelor's degree in Law, Political Science, Legal Management, or a related field.
• At least 3 years of experience in legal case management, corporate compliance, or a similar role.
• Strong knowledge of legal procedures, case filing, and corporate governance.
• Excellent written and verbal communication skills.
• Ability to draft and review legal documents with attention to detail and accuracy.
• Experience in coordinating with external legal counsel and managing case reports.
• Strong organizational skills for maintaining legal records and meeting deadlines.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and legal research tools.
• Ability to work independently and collaboratively with internal and external stakeholders.
• Strong negotiation and problem-solving skills.
• Willingness to attend court hearings and represent the company when required.