Sales Administrative Specialist

2 weeks ago

Davao City, Davao, Philippines Six Eleven Global Services and Solutions, Inc. Full time

Sales Operations Support

  • Maintain organized digital files, pricing references, product documentation, and internal resources

  • Prepare internal sales materials, lists, trackers, and reference sheets

  • Assist with internal reporting, data consolidation, and simple documentation updates

  • Support administrative needs for ongoing sales initiatives and projects

Communication Coordination

  • Serve as a first point of contact for inbound inquiries (email, web forms, general inboxes)

  • Redirect inquiries to the appropriate team members (sales, dealer support, operations, etc.)

  • Prepare initial response templates, acknowledgment emails, and follow-through assignments

  • Ensure timely handoff and clarity when routing customer communication

  • Scheduling & Calendar Management

  • Coordinate schedules, internal meetings, and weekly planning sessions for sales personnel

  • Maintain clean calendars and ensure proper alignment across time zones

  • Assist in booking travel, accommodations, and itinerary preparation as needed

  • Organize internal project meetings, check-ins, and cross-department calls

Research & Administrative Tasks

  • Conduct research on companies, contacts, industries, and competitive information

  • Prepare summaries, lists, and simple briefs based on findings

  • Assist with organizing sales assets, internal files, and internal knowledge bases

  • Support general administrative tasks required by leadership or sales staff

CRM Support (HubSpot)

  • Update contact data, notes, tasks, and activity logs

  • Maintain general data hygiene across the CRM

  • Support basic reporting needs and ensure organized deal and contact information

Minimum Educational Attainment:

SHS Graduate/College Level/College Graduate

Specific Area/s of Experience if Needed and indicate how many months/years

  • Minimum 3 years of experience in sales administration, executive assistance, or administrative support

  • Experience supporting North American teams is preferred

  • Proficiency with CRM tools (HubSpot experience is an asset)

  • Strong English communication skills

  • Highly organized with excellent multitasking and prioritization

abilities

  1. Strong proficiency with spreadsheets, documents, shared drives,

and cloud-based tools

  1. Professional, detail-oriented, and reliable

  2. Ability to work full-time remotely with a dependable internet connection

connection and dedicated workspace

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