EOI - Administrative Officer (Office - Makati)

2 days ago

Makati City, National Capital Region, Philippines CBRE GWS IFM PHILS. CORP. Full time $40,000 - $60,000 per year

EOI - Administrative Officer (Office - Makati)

233945

14-Aug-2025

Full-time

Property Management

Makati City - National Capital Region - Philippines

Administrative Operations

  1. Ensure that all meetings are properly coordinated to avoid schedule conflicts.
  2. Prepare minutes of meeting and dissemination thereof.
  3. Ensure compliance with all government-mandated permits and spearhead application or renewal to avoid penalty and sanction.
  4. Ensure that an adequate amount of office supplies and consumables (tissue, common area & admin first aid kit, alcohol, etc.)  are in stock based on stock reorder levels.
  5. Facilitate the application and renewal of the Access Control Card (Request for Access) for all AIA Tower staff
  6. Collaborate with the Technical Assistant in preparation of all purchase requisitions, purchase orders, and requests for payments as well as monitor delivery of items requested as per purchasing guidelines of the Property.
  7. Assist the Property Director in managing the OPEX/ Major Projects of the Property.
  8. Assist the Property Director in preparing bid documents for OPEX/ Major Projects including but not limited to Terms of Reference, Scope of Works, Bid Comparison, Technical and Commercial Criteria Forms, Third Party Management (TPM) Creation, etc.
  9. Assist the Property Director in reviewing the Service Level Agreement (SLA) of third-party contractors including but not limited to the housekeeping, security, pest control service provider, etc.
  10. Assist the Property Director in reviewing the Service Level Agreement (SLA) of third-party contractors including but not limited to the housekeeping, security, pest control service provider, etc.

Monitoring of Operations

  1. Inspect the property together with the Property Director and advise us of all observations noted.
  2. Attend the regular coordination meeting to keep updated on the day-to-day operations of the property.
  3. Be familiar with the technical aspects of the Property.
  4. Be familiar with the specialty contractors of the building facilities/ utilities, their contact numbers, and contact personnel.

  5. To perform all other duties and related activities as may be assigned by the Property Director.

  6. Licensed Electrical Engineer; Fresh graduates are welcome to apply

  7. Previous work experience as a Building Engineer/Mall Engineer is highly advantageous
  8. Willing to be assigned at Makati City

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