Accounting Clerk cum Admin Assistant

4 hours ago

Bacoor A, Philippines Graia Contruction Corporation Full time ₱14,000 - ₱16,000 per year

Key Responsibilities:

A*. Accounting Support *

  • Validate completeness and accuracy of documents submitted for accounting (invoices, receipts, vouchers, liquidations).
  • Encode accounting data such as expenses, supplier details, payment references, and schedules as required.
  • Prepare payment processing documents (payment requests, check preparation data, online transfer details).

  • Assist in reconciliation tasks such as:

  • Supplier account reconciliation

  • Monitoring outstanding payables

  • Matching documents with supporting receipts and invoices

  • Manage the issuance and monitoring of BIR Form 2307 to suppliers.

  • Maintain updated schedules and logs:

  • Accounts Payable monitoring

  • BIR-related submissions tracking

  • Supplier master list

  • Assist in preparing monthly accounting reports, summaries, and documentation for audit/internal review.

  • Coordinate with suppliers for SOA requests, billing concerns, and document follow-ups.
  • Provide support in government compliance preparations (BIR attachments, eFPS document preparation, filing coordination).
  • Assist in preparing bank transaction documentation such as deposit slips, fund transfer requests, and check release logs (without performing bookkeeping).
  • Support year-end and periodic audit requirements by preparing and organizing requested files.

B. Administrative Support

  • Perform general office clerical tasks including filing, scanning, photocopying, and encoding.
  • Manage office supplies inventory, monitor stock levels, and prepare purchase requests.
  • Prepare internal documents, simple reports, and correspondence required by management.
  • Coordinate schedules, meetings, courier pickups, and document routing within and outside the company.
  • Answer calls, respond to emails, and properly endorse inquiries to relevant departments.
  • Support overall administrative operations to ensure efficient workflow in the Head Office.

C. Inter-Company Coordination

  • Follow up required accounting documents from all business units (receipts, invoices, vouchers, liquidation reports, petty cash documentation).
  • Monitor submission deadlines per entity and ensure completeness of financial documents.
  • Consolidate files and accounting support documents from different companies for review by Accounting Supervisor/Manager.
  • · Coordinate with branches/entities regarding supplier concerns, document corrections, and compliance reminders.

I. Skills & Competencies

  • Strong attention to detail and accuracy.
  • Good understanding of accounting procedures and document flow.
  • Proficiency in MS Excel, Google Sheets, and basic accounting tools/software.
  • Strong organization and time-management skills.
  • Good communication and coordination skills.
  • Ability to prioritize tasks and work with minimal supervision.
  • Professional, reliable, and able to maintain confidentiality.

II. Qualifications / Requirements

  • Graduate of Accounting, Finance, Business Administration, or any related course.
  • At least 1–3 years of experience in an accounting support or office administrative role.
  • Experience in a group-of-companies or multi-entity setup is an advantage.
  • Familiarity with BIR forms and compliance processes preferred.
  • Willing to work onsite in the Head Office and handle multi-company requirements.

Job Type: Full-time

Pay: Php14, Php16,000.00 per month

Work Location: In person

Expected Start Date: 12/15/2025

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