Purchasing Assistant

2 days ago


Bonifacio Global Metro Manila, Philippines Citimax Group, Inc. Full time

Purchasing Assistant (Restaurant / Commissary)


• Education


• Bachelor's degree in Business Administration, Supply Chain, Accounting, Hospitality, or Food Technology preferred


• Relevant work experience may substitute for formal education


• Experience


• 1–3 years experience in purchasing, procurement, inventory, or commissary operations


• Experience in restaurant, commissary, food production, or FMCG environment is an advantage


• Familiarity with multi-branch or chain operations preferred


• Purchasing & Procurement Skills


• Knowledge of end-to-end purchasing process (PR, PO, receiving, invoicing)


• Able to assist in supplier coordination, price canvassing, and quotation comparison


• Understands approved supplier lists, item specifications, and costing standards


• Experience with purchase orders, delivery scheduling, and follow-ups


• Can coordinate with suppliers regarding shortages, damages, returns, and replacements


• Inventory & Cost Control


• Basic understanding of inventory management, FIFO/FEFO, and stock reconciliation


• Able to monitor usage trends, shortages, over-ordering, and variances


• Cost-conscious; supports wastage reduction and cost-saving initiatives


• Coordination & Documentation


• Prepares and maintains PRs, POs, receiving reports, supplier files, and inventory records


• Coordinates closely with commissary, kitchen, warehouse, and accounting teams


• Ensures complete documentation for audit and compliance


• Systems & Computer Skills


• Proficient in Excel / Google Sheets


• Familiar with inventory, accounting, or POS-linked systems is an advantage


• Personal Traits


• Highly detail-oriented and organized


• Strong follow-through and time management


• Honest, reliable, and discreet with pricing and supplier information


• Able to work in a fast-paced restaurant environment


• Work Requirements


• Willing to work early shifts, weekends, and holidays if needed


• Physically able to assist with receiving and checking deliveries


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