Admin/HR Officer

Recruitment & Staffing

• Develop and implement recruitment strategies
• Prepare job descriptions and post job ads
• Screen resumes, conduct interviews, and coordinate hiring processes.
• Manage onboarding and orientation of new hires
• Maintain and update the organizational staffing plan.

HR Policies & Compliance

• Develop, review, and update HR policies and procedures
• Ensure compliance with labor laws and regulations
• Maintain employee handbook and ensure policy awareness.
• Handle employee grievances and disciplinary procedures in accordance with legal standards.

Records & Documentation

• Maintain and update employee records (digital and hard copies).
• Manage HR database and generate reports (attendance, leave, attrition)
• Keep confidential records in line with data protection regulations.
• Prepare HR-related documents: contracts, letters, memos, etc.

Compensation & Benefits

• Process payroll or coordinate with payroll master.
• Administer benefits such as health insurance and bonuses.
• Maintain leave records and manage leave policies (sick, annual, maternity/paternity).
• Ensure accurate calculation of taxes and statutory deductions

Performance Management

• Develop and monitor performance appraisal systems.
• Assist managers in setting KPIs and goals.
• Provide feedback mechanisms and performance improvement plans.
• Track employee progress and career development.

Training & Development

• Assess training needs across departments
• Organize in-house or external training sessions.
• Maintain training records and evaluate training effectiveness
• Facilitate leadership and professional development programs.

Employee Relations & Engagement

• Promote a positive workplace culture and employee morale
• Organize team-building events, wellness programs, and employee recognition activities
• Conduct exit interviews
• Serve as a liaison between staff and management.

Administration

• Oversee office supplies and inventory management
• Supervise office maintenance and utilities
• Coordinate travel arrangements and meeting logistics.
• Ensure a clean and secure office environment
• Ensure availability of adequate lighting, water, telecommunication, email,  computers etc.
• Provide where possible, designated parking for vehicles.

• In charge for the renewal of the following;

• Business Permit ( Barangay Clearance, Fire Safety Inspection Permit, Sanitary Permit),

• PDEA License (August) if needed
• NWRB (every quarter pass water consumption – Pay Permit every November) (if needed)
• Building Contract of Lease
• DENR / Discharge Permit – LLDA (if needed)
• PCAB Renewal (May)
• AMO (Import Permit)
• Supervise the company's vehicle fleet, ensuring proper scheduling, utilization, and maintenance.
• Maintain records of vehicle registration, insurance, repairs, and fuel consumption
• Coordinate with drivers for transportation and delivery needs.
• Monitor and manage vehicle-related costs to ensure cost-efficiency.
• Ensure all vehicles meet safety, legal, and compliance requirements.

Health, Safety & Welfare

• Ensure workplace safety standards are met.
• Implement health and safety policies and practices.
• Report incidents and follow up on corrective actions.
• Support mental health and employee wellness initiatives

Strategic HR Planning

• Contribute to organizational strategy through workforce planning
• Analyze HR metrics to support decision-making (e.g., turnover, absenteeism).
• Participate in change management and organizational development initiatives.

HR Systems & Technology

• Maintain HRIS (Human Resource Information Systems).
• Automate repetitive HR/admin tasks where possible.
• Ensure secure storage and backup of employee data.

Reporting & Audits

• Prepare HR reports for management review.
• Assist in HR audits and compliance checks.
• Monitor KPIs and prepare HR dashboards.