Part - Time Executive Assistant (VA)

2 days ago

Taguig, National Capital Region, Philippines CEO Concierge Service Inc. Full time ₱800,000 - ₱1,200,000 per year

At CEO Concierge, we specialize in providing exceptional virtual assistants tailored specifically for CEOs and partners. Our dedicated team of highly skilled and experienced assistants helps CEOs and partners maximize productivity, streamline workflow, and focus on strategic decision-making. Built on the principles of efficiency, professionalism, and personalized support, our brand believes every CEOs and partners deserves a reliable virtual assistant who handles administrative tasks, schedules, correspondence, and organizational challenges. By outsourcing these responsibilities to us, CEOs and partners can concentrate on driving growth and innovation. Our top-notch virtual assistants understand the unique needs and pressures faced by CEOs and partners.

Primary Responsibilities:

Administrative & Email Management

  • Manage and respond to emails, ensuring messages are categorized and prioritized appropriately.

  • Maintain and update digital files, records, and documents.

  • Attend LTM and Huddle meetings, take minutes, and distribute meeting notes accordingly.

CRM & HR Management

  • Manage and update Zenoti CRM for client and business records.

  • Use ADP for employee data management, including adding new hires and processing terminations.

  • Oversee Indeed job postings and manage applicant tracking.

Scheduling & Travel Management

  • Manage calendar scheduling, including booking COhatch and other necessary appointments.

  • Coordinate travel arrangements, including flights, hotels, and transportation.

  • Handle group booking management for company-related events and reservations.

Reporting & Inventory Management

  • Update and maintain scoresheets for performance tracking.

  • Generate and analyze sales reports as needed.

  • Cross-check and maintain wine inventory records.

Vendor & Financial Transactions

  • Communicate and coordinate with vendors to ensure timely delivery of services/products.

  • Process and manage accounting transactions efficiently.

Marketing & Research

  • Conduct market research to support business growth strategies.

  • Assist with sending out necessary forms via Adobe for internal and external purposes.

Job Requirements:

  • Prior experience in an executive assistant or similar role is preferred.

  • Strong organizational and multitasking skills with attention to detail.

  • Ability to work independently and handle sensitive information with discretion.

  • Excellent communication skills, both written and verbal.

  • Must be amenable to work at night

  • Must be comfortable working with timetrackers

  • Must have own working equipment (computer: atleast i5 and 8GB Ram, webcamera, and noise cancelling headset)

Benefits:

  • PH Mandated Benefits

  • Night Differential

  • Paid Leaves

  • Holiday Premiums

  • Internet Allowance

  • Electricity Allowance

  • HMO

  • 13th month pay

  • Annual Performance Appraisal

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