Fleet Administration Assistant

3 days ago

Pulong Santa Cruz, Calabarzon, Philippines Linde Philippines, Inc. Full time ₱1,500,000 - ₱3,000,000 per year

Purpose of the Position

Responsible for supporting Fleet Management of Linde under Light Vehicles Category.

Responsibilities

  • Manage and support requirements for Light vehicles on leased operation scheme consisting of around units and assist in facilitating renewal registration of some company owned heavy vehicles across Australia.
  • Place orders for new or replacement vehicles and accessories in accordance with Vehicle Policy.
  • Coordinate vehicle deliveries nationally with Dealership and leasing companies.
  • Thorough understanding of Operating Lease, monitor and manage over/under utilized vehicles and recommend rotation to minimize costs.
  • Facilitates issuance of E-Tag and Fuel Cards, settlement of Toll and Infringement Notices.
  • Vehicle Maintenance compliance to maintain safety and roadworthiness of the fleet.
  • Purchase Order Management, invoice processing and cost allocation to cost centers.
  • Proactive reporting to internal stakeholders specific to fleet and leasing.
  • Ad-hoc administration supporting Sourcing Manager.
  • Liaise with and support offshore processing team with all operational matters.
  • Liaising with key suppliers and internal stakeholders via mailbox management.

Qualifications

  • Bachelor's degree or equivalent experience
  • With 1-2 years of experience in administrative, clerical, or office support role
  • Experience in a fleet management or leasing environment with proficient understanding of the fleet industry is mandatory.
  • With experience in interacting with offshore stakeholders is an advantage.
  • Proficient in using MS Office Applications (Word, Excel and Power Point).
  • Knowledge and/or background in using SRM and SAP Systems.

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