Part-Time Executive Assistant
2 weeks ago
This virtual assistant role provides high-level administrative support to a national veterinary leader while serving as a key liaison for clients who are doctors, lenders/banks, private equity, and veterinary practice owners, and veterinary corporations. The role requires exceptional organizational and communication skills and discretion with sensitive information
Time Zone: EST (Boston, Massachusetts) | Flexibility allowed (1–2 hours overlap minimum, or full EST coverage if needed) Administrative Support Manage several calendars and schedule meetings for an executive, prioritizing urgent matters and complex workflows. Coordinate travel arrangements, including booking flights, hotels, and transportation, and prepare detailed itineraries. Draft, proofread, and edit correspondence, reports, and presentations for both internal and external audiences. Act as a gatekeeper, handling incoming and outgoing correspondence (emails, phone calls), ensuring smooth communication flow by answering or redirecting inquiries as appropriate, and drafting documents. Create and maintain highly organized electronic filing systems for records and documents. Process expense reports and track payments and budgets. Broker and Consulting Support Assist with the preparation of client-facing materials for meetings and presentations. Act as a point of contact for clients, handling communications with diplomacy and a high level of confidentiality. Assist with the client enrollment process by gathering necessary forms and information and building client records to begin valuation and sales process. Conduct research and follow-up on new leads in certain markets to support consulting activities. Serve as an advocate for clients, helping to address inquiries. Track key metrics and assist in generating reports that inform strategic business decisions for the business. Add new clients and manage current clients in the CRMs. Special projects and compliance Assist with special projects and initiatives, coordinating resources and tracking project progress to ensure deadlines are met. Coordinate and help prepare documentation for audits or accreditation. Qualifications and Nice to Have's Education: An associate or bachelor's degree in healthcare administration, business, or a related field is often preferred. Experience: Previous experience supporting executive-level staff, ideally in a healthcare environment (e.g. doctors, hospital leaders, etc). Knowledge: Solid understanding of medical terminology, healthcare laws (e.g., HIPAA), and the insurance marketplace. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), CRM software, and healthcare-specific systems. Soft Skills Strong communication and interpersonal skills. Exceptional organizational skills and attention to detail. Ability to work independently and prioritize multiple tasks. Problem-solving abilities and a proactive mindset. High level of integrity and discretion when handling confidential information.
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Part-Time Executive Assistant
2 weeks ago
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Part-Time Virtual Assistant – Real Estate
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Executive Virtual Assistant
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Executive Assistant
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Executive Assistant
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Part-Time Social Media
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Executive Assistant
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South Africa, Philippines Assist World Full time ₱104,000 - ₱130,878 per yearJob Description You'll be the founder's right hand, blending executive assistance, personal support, and light ops. Start PT with a clear path to FT as scope expands. Core Responsibilities Executive Support Email calendar management (Google Workspace), daily triage, priority tagging, and follow-ups Meeting prep: agendas, reference material,...
