Accounts Payable Specialist

22 hours ago

Manila, National Capital Region, Philippines AvroKO Full time

AvroKO is an award-winning concept design firm encompassing a wide range of disciplines. We create thoughtful and provocative architecture, brands, products, and environments. Our work spans the globe, supported by studios in New York, Miami, London, San Francisco, and Bangkok.

Our Finance and Operations Team is seeking a highly skilled Accounts Payable Consultant to support our finance and operations team. This consulting engagement is ideal for an experienced professional who brings strong technical expertise, sound judgment, and the ability to work independently while collaborating closely with internal stakeholders and external vendors.

Scope of Consulting Services

The Consultant will provide accounts payable and related financial support services, including but not limited to:

  • Processing PO and non-PO invoices through accurate data entry in accordance with established company policies
  • Applying strong knowledge of PO invoice matching and validation procedures
  • Identifying invoice and PO discrepancies within the AP queue and categorizing issues appropriately for resolution
  • Monitoring consultant and vendor invoices in the AP queue every week and initiating follow-ups to facilitate timely payment
  • Reviewing reimbursement claims, following up on missing or incomplete documentation, and supporting payment processing
  • Participating in weekly coordination calls with third-party vendors or service providers, as needed
  • Serving as a primary point of contact for vendor communications related to invoicing and payment inquiries
  • Reconciling vendor accounts and analyzing discrepancies to resolution
  • Reviewing, analyzing, and responding to internal and external inquiries related to accounts payable
  • Managing daily, weekly, and monthly deliverables to meet agreed timelines
  • Verifying, validating, and uploading invoices into the accounting system
  • Matching invoices to goods receipts for PO-based transactions
  • Distributing invoices for coding and authorization and following up on approvals
  • Assisting with documentation related to balance sheet and bank reconciliations
  • Supporting audit requests and documentation as required
  • Contributing to process improvements and efficiency initiatives
  • Performing ad hoc tasks within the agreed scope of services

PREFERRED QUALIFICATIONS

  • Bachelor's degree in Finance, Accountancy, Banking, or a related field (or equivalent professional experience)
  • Minimum of one (1) year of experience providing accounts payable or similar financial services
  • Prior experience as an Accounts Payable Analyst or Specialist strongly preferred
  • Strong analytical, organizational, and problem-solving skills
  • Excellent time management and professional communication skills
  • Proficiency in Microsoft Office applications
  • Ability to work independently while collaborating effectively with cross-functional teams
  • Detail-oriented with a strong focus on accuracy and service quality
  • Must be available to work from our Manila coworking space up to two (2) times per week, or as reasonably required to support the engagement.

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