Reconciliation Specialist – Accounts Payable

Job Title: Reconciliation Specialist – Accounts Payable

Department: Finance

Reports To: AP Manager

Location: Remote, Philippines

Job Type: Monday - Friday, 9 AM- 6 PM EST

About Chai Vision

Chai Vision is a fast-growing eCommerce company managing a portfolio of direct-to-consumer (DTC) brands across high-impact categories—from fitness and wellness to home, pet care, and supplements. We scale rapidly on platforms like Shopify, Amazon, and TikTok Shop through a data-driven, community-first approach and a relentless focus on product-market fit.

Role Summary

The Reconciliation Specialist ensures the accuracy and integrity of Chai Vision's financial records by performing bank reconciliations, credit card reconciliations, and timely entries into QuickBooks. This role supports the Accounts Payable (AP) function by keeping financial accounts current, enabling smooth month-end closes, and ensuring compliance with internal accounting standards. The Reconciliation Specialist plays a critical part in maintaining financial accuracy and supporting operational efficiency across the organization.

What You'll Do

Execution & Optimization

• Perform daily, weekly, and monthly bank reconciliations to ensure all transactions are captured accurately.
• Manage credit card reconciliations, reviewing transactions against supporting documents.
• Record, verify, and reconcile entries in QuickBooks for accuracy and completeness.

Oversight vs. Doing

• Doing: Prepare reconciliation reports, investigate discrepancies, and correct entries as needed.
• Oversight: Provide visibility to the AP Manager on reconciliation status and exceptions.

Team Collaboration

• Work closely with the AP Manager and Finance team to support timely month-end closes.
• Liaise with other departments for supporting documentation on credit card and bank transactions.

Who You Are

• You are detail-oriented, precise, and highly organized.
• You thrive in environments that require accuracy and accountability.
• You are comfortable working with accounting systems, spreadsheets, and reconciliation processes.
• You are proactive in identifying discrepancies and persistent in resolving them.
• You value teamwork and contribute to overall Finance team efficiency.

Qualifications

• 1–3 years of experience in Accounts Payable, bookkeeping, or financial reconciliation.
• Strong understanding of accounting principles and reconciliation workflows.
• Proficiency in QuickBooks for posting, reconciling, and reviewing financial entries.
• High proficiency in Excel or Google Sheets (VLOOKUP, pivot tables, filters, matching tools).
• Experience performing bank and credit card reconciliations.
• Exceptional attention to detail, accuracy, and organization.
• Strong analytical and problem-solving skills, especially in identifying and resolving discrepancies.
• Ability to work in a fast-paced environment and manage multiple deadlines.
• Strong communication skills for cross-department collaboration.
• Ability to maintain confidentiality and handle sensitive financial information responsibly.

Tools You'll Use

• QuickBooks (accounting entries and reconciliation), Banking portals (transaction review and reconciliation), Credit card platforms (transaction tracking), Excel / Google Sheets (supporting schedules and reporting).

Why Work With Us

Join a fast-growing ecommerce company where your ideas matter and your growth is part of our mission. At Chai Vision, we're scaling quickly, building boldly, and redefining what a modern ecommerce team looks like. We move fast, collaborate deeply, and give our people the space and support they need to thrive. Along with a culture built on innovation and teamwork, we offer benefits that reward your hard work and fuel your growth.

If you thrive in a fast-paced, creative atmosphere and want to help grow ecommerce brands, you'll love working here