Finance and Admin Assistant

2 days ago

Cebu City P, Philippines FEED THE CHILDREN Full time ₱300,000 - ₱450,000 per year

Position Title: FINANCE & ADMIN ASSISTANT

Reports to: Finance Officer

JOB SUMMARY

The Finance & Admin Assistant supports the Finance Officer in ensuring the smooth execution of financial and administrative operations within the organization. This role involves assisting with day-to-day accounting transactions, maintaining accurate records, and ensuring compliance with regulatory requirements. The ideal candidate will have a strong understanding of financial management, attention to detail, and the ability to work both independently and as part of a team. Proficiency in accounting software and administrative tools is essential for this position.

FINANCIAL OPERATIONS

  • Assist in managing daily accounting transactions, including payables, advances, liquidations, and petty cash.
  • Perform accurate bookkeeping using accounting software such as QuickBooks in the absence of the Finance Officer.
  • Assist in the preparation of monthly closing reports, particularly the Petty Cash Reconciliation Report.
  • Validating suppliers and ensuring the complete submission of vetting requirements.
  • Responsible for managing accounts payable and accounts receivable ageing reports, including follow-ups.
  • Conduct a first-hand review to ensure the complete and proper documentation of financial transactions for audit readiness.
  • Assist in the preparation of statutory reports and compliance with government regulations, including BIR and SEC requirements.
  • Handle online processing of payments for statutory benefits, in the absence of the Finance Officer.
  • Help monitor budgets to ensure efficient resource allocation.
  • Provide administrative support during budget preparation processes.

ADMINISTRATIVE AND COMPLIANCE DUTIES

  • Access and utilize computerized financial systems to answer account-related inquiries.
  • Ensure compliance with accounting transactions and company policies.
  • Maintain and organize financial and administrative records.
  • Coordinate with vendors, suppliers, and other stakeholders as necessary.
  • Calculate and process payments for utilities, office supplies, and other administrative expenses.
  • Maintain and regularly update the Vendor Master List within the Finance records to ensure accuracy and completeness, in close coordination with the Procurement Officer.

JOB QUALIFICATION

  • Graduate of BS Accountancy or finance and accounting related studies and relevant field.
  • Strong skills in Microsoft Office tools, with advanced proficiency in Excel.
  • Ability to work independently and collaboratively in a team environment, as required.
  • Exceptional attention to detail, ensuring accuracy in all tasks.
  • Strong analytical and problem-solving skills.
  • Ability to manage and prioritize multiple tasks efficiently.
  • Experience in online processing of payments for statutory benefits and remittances.
  • Proven track record of ensuring compliance with statutory reports for BIR, SEC, PHIC, and HDMF.
  • Skilled in reviewing payables, advances, liquidations, and petty cash transactions.
  • Experience in budget monitoring and management.
  • NGO experience is a plus.
  • Willingness to work on-site.

Job Type: Full-time

Benefits:

  • Additional leave
  • Company events
  • Health insurance
  • Life insurance

Ability to commute/relocate:

  • Cebu City 6000 P07: Reliably commute or planning to relocate before starting work (Preferred)

Education:

  • Bachelor's (Preferred)

Location:

  • Cebu City 6000 P07 (Preferred)

Work Location: In person

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