Finance and Admin Assistant
2 days ago
Position Title: FINANCE & ADMIN ASSISTANT
Reports to: Finance Officer
JOB SUMMARY
The Finance & Admin Assistant supports the Finance Officer in ensuring the smooth execution of financial and administrative operations within the organization. This role involves assisting with day-to-day accounting transactions, maintaining accurate records, and ensuring compliance with regulatory requirements. The ideal candidate will have a strong understanding of financial management, attention to detail, and the ability to work both independently and as part of a team. Proficiency in accounting software and administrative tools is essential for this position.
FINANCIAL OPERATIONS
- Assist in managing daily accounting transactions, including payables, advances, liquidations, and petty cash.
- Perform accurate bookkeeping using accounting software such as QuickBooks in the absence of the Finance Officer.
- Assist in the preparation of monthly closing reports, particularly the Petty Cash Reconciliation Report.
- Validating suppliers and ensuring the complete submission of vetting requirements.
- Responsible for managing accounts payable and accounts receivable ageing reports, including follow-ups.
- Conduct a first-hand review to ensure the complete and proper documentation of financial transactions for audit readiness.
- Assist in the preparation of statutory reports and compliance with government regulations, including BIR and SEC requirements.
- Handle online processing of payments for statutory benefits, in the absence of the Finance Officer.
- Help monitor budgets to ensure efficient resource allocation.
- Provide administrative support during budget preparation processes.
ADMINISTRATIVE AND COMPLIANCE DUTIES
- Access and utilize computerized financial systems to answer account-related inquiries.
- Ensure compliance with accounting transactions and company policies.
- Maintain and organize financial and administrative records.
- Coordinate with vendors, suppliers, and other stakeholders as necessary.
- Calculate and process payments for utilities, office supplies, and other administrative expenses.
- Maintain and regularly update the Vendor Master List within the Finance records to ensure accuracy and completeness, in close coordination with the Procurement Officer.
JOB QUALIFICATION
- Graduate of BS Accountancy or finance and accounting related studies and relevant field.
- Strong skills in Microsoft Office tools, with advanced proficiency in Excel.
- Ability to work independently and collaboratively in a team environment, as required.
- Exceptional attention to detail, ensuring accuracy in all tasks.
- Strong analytical and problem-solving skills.
- Ability to manage and prioritize multiple tasks efficiently.
- Experience in online processing of payments for statutory benefits and remittances.
- Proven track record of ensuring compliance with statutory reports for BIR, SEC, PHIC, and HDMF.
- Skilled in reviewing payables, advances, liquidations, and petty cash transactions.
- Experience in budget monitoring and management.
- NGO experience is a plus.
- Willingness to work on-site.
Job Type: Full-time
Benefits:
- Additional leave
- Company events
- Health insurance
- Life insurance
Ability to commute/relocate:
- Cebu City 6000 P07: Reliably commute or planning to relocate before starting work (Preferred)
Education:
- Bachelor's (Preferred)
Location:
- Cebu City 6000 P07 (Preferred)
Work Location: In person
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