Finance Supervisor

Job Qualifications

• Graduate of BS Accountancy
• CPA Preferred
• At least 5 years Supervisory position in Construction or Manufacturing

Job Description

• PAYMENT PROCESSING

- Ensure adherence to internal controls, company policies, and accounting regulations, implementing changes as necessary to improve compliance and efficiency.

- Manage and resolve accounting issues with internal and external customers; reconcile vendor account statements.

- Assess the efficiency and effectiveness of the current process to streamline workflow through maximization, outsourcing, and technology; develop, implement and communicate process improvements; maintain documentation of all departmental procedures

- Review the Accounts Payable Voucher and check all expenses are posted in proper GL accounts

- Oversee the accurate and timely processing of vendor invoices, expense reports, and payment requests, ensuring proper coding and authorization

- Maintain positive relationships with vendors, addressing any payment inquiries, discrepancies, or issues in a professional manner.

- Collaborate with other departments, such as procurement and finance, to resolve payment issues and ensure smooth workflow.

- Assist with month-end and year-end closing activities, audits, and reconciliations to ensure accurate financial reporting.

• BILLING AND COLLECTION

- Supervise and manage the billing team, providing guidance and support to ensure the accuracy and efficiency of billing processes

- Monitor and maintain client accounts, ensuring that all billing records are up to date and accurately reflect the services provided.

- Develop and implement billing strategies and best practices to optimize efficiency and improve the accuracy of billing processes.

- Provide customer support to customers with disputes or inquiries concerning invoices or billing process

- Coordinates with costumers regarding outstanding accounts receivables balances which may involve executing default process.

- Maintain a motivated and high-performing staff (by having complete/full job knowledge, proper coaching to improve the competence and skills of the staff, effective supervision, continuing self-improvement, and importantly, being a role model to employees, etc.)

- Recommend strategies and procedures, if needed, to further improve collection functions to ensure collection targets are achieved.

- Collaborate with other departments, such as finance and customer service, to ensure that billing processes are aligned with overall business objectives and customer satisfaction goals.

• GENERAL ACCOUNTING

• Observes and strictly implements the policy of Petty cash fund manual

• Updates expense summary of PCF on a weekly basis and keeps record of historical PCF expenses.
• Review the petty cash advances of employees and ensure that it is liquidated within the agreed timeline
• Update the cash position report for payment proposal and forecast of disbursement
  
  • ASSET AND INVENTORY MANAGEMENT
• Validates all adjustments in SAP related to depreciation and assets are properly recorded.
• Validates that assets recorded in the books are reconciled with physical inventories, make recommendations and adjustments in case of variances.
• Validates that assets recorded in the books are reconciled with physical inventories, make recommendations and adjustments in case of variances.
• Resolves any resulting discrepancy discovered during reconciliation of fixed assets general ledger accounts.
• Review and validates the retirement of assets
• Review the capitalization of new acquired assets
• Review monthly lapsing schedule
  
  • TAX AND STATUTORY COMPLIANCE
• Provide necessary reports for tax compliance purposes and statutory reports of FR Team.
• Ensure timely and accurate remittances of VAT, EWT, Compensation, SSS, PHIC, HDMF and other government regulatory requirements.
  
  • CASH AND TREASURY MANAGEMENT
• Controls and manages cash disbursement activities to ensure smooth cash flow management
• Assists the Finance Manager in preparing forecast related to cash movements.
• Prepare and monitor company's various cash flow forecasts and perform financial modeling
• Develops and strengthen relationship with various bank and payment partners.

• Monitors loan maturity and ensure funding of interest

• FINANCIAL REPORTING

• Assist in preparing the financial statements monthly, including: income statement, balance sheet, and statement of cash flows.

• Interpret and analyze financial information posted to general ledger accounts.
• Maintain confidentiality of the financial data
• Oversee daily transactions, including accounts payable/receivable, general ledger and bank reconciliations
• Track and analyze cash inflows and outflows to help identify current and future cash flow risks.
  
  • INTERNAL AND EXTERNAL AUDIT COMPLIANCE
• Ensure that schedules needed for external reporting are available and submitted on time
• Prepares the external reports which involves financial information to be distributed to parties outside the organization.
• Monitoring of clearing accounts and preparation of any elimination entries every quarter
• Provide assistance to external auditors for any requirements or documents needed during audit
• Prepares periodic submission of monthly, quarterly, and annual BIR compliances in a timely manner.

Job Types: Full-time, Permanent

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Free parking
• Health insurance
• Life insurance
• On-site parking
• Promotion to permanent employee

Work Location: In person